Northern Virginia Community College ( NOVA ) seeks applications for the Director of the Grants Office. NOVA is committed to supporting NOVA's faculty and staff in their efforts to secure external funding for faculty research projects, college-wide special programs, academic support services for students, and community collaborative projects. Reporting directly to the Vice President of Strategic Partnerships and Workforce Innovation, the Director provides leadership and guidance for compliance and grants administration functions by working collaboratively with grant program sponsors, project directors, administrators, and appropriate staff to support successful project outcomes. The Director is responsible for developing, implementing, evaluating, and refining a system of on-going oversight, training, and support related to programmatic compliance in the implementation and management of government-funded and privately funded grants. The Director leads efforts to identify best practices as well as gaps and inefficiencies in NOVA's grants administration to ensure a high standard across the organization.Duties and Responsibilities
• Provides leadership on all matters related to compliance, risk management, and administration of sponsored projects. This includes managing the legal, ethical, regulatory, and performance aspects of administering federal, state, and local government and privately funded grants to mitigate risk and ensure accountability and compliance.
• Directs the preparation of complex and varied grants that support College goals. In collaboration with the Vice President and other College administrators and faculty, identifies College needs/problems to be addressed; clarifies grant objectives; and determines
scope of grant project.
• Leads day-to-day management of all college post-award functions to include: deliverables monitoring, budget monitoring, evaluation, training, and assisting post award personnel with workload as appropriate.
• Develops and implements college policies, guidelines, standards, controls, procedures, and communication systems to provide internal controls over award activities and expenditures to ensure compliance.
• Conducts assessment and monitoring of partnership/subcontractor/sub-recipient agreement goals, progress, and compliance.
• Researches and analyzes existing, emerging, and new legislation and regulatory requirements of various government funding agencies to ensure NOVA's compliance with requirements governing grant-funded projects.
• Develops and maintains relationships within the NOVA sponsored programs community, with external sponsors, both federal and non-federal, and with other key stakeholders as required.
• Ensures on-time submission, completeness, and compliance of grant reports to sponsors.
• Leads the college's efforts in preparing for and responding to agency monitoring visits, external audits, or other cross- site evaluations requiring a review of project documentation and practices.
• Develops and updates grant management and compliance reports to senior leadership.
• Assists by providing planning, writing, and submission assistance to ensure that compliance is a prime consideration.
• Develops/maintains systems and procedures to ensure college is aware of grant opportunities, processes and awards.
• Designs and implements opportunities for faculty and staff to develop grant seeking and grant writing skills.
• Directs the preparation of reports on the College's grant development activities as required/requested.
• Represents and speaks on behalf of the Office of Grants to internal and external audiences at meetings and events as required.
• Promotes continuous improvement by completing an annual benchmark project on an individual or a group basis.
• Manages the Grants Office. Hires, orients, supervises and evaluates professional and administrative staff. Hire and supervises contract grant writers. Establishes priorities for work assignments, monitors progress, reviews work products and ensures products are delivered in a timely manner. Formulates and recommends annual departmental budget.
Bachelor's degree in education, public policy, communications, or related field or any combination of education and experience. Significant full-time experience managing the performance of multiple grant-funded programs and monitoring regulatory compliance. Some experience supervising staff.Preferred Qualifications
Master's degree in related field, Project Management Professional certification, and/or research administration certification. Successful grant proposal writing and grants management within a higher education setting. Experience with all types of funding sponsors. Successful track record of securing major grants from federal, state, and/or private sources. Proficiency with electronic proposal submission systems including but not limited to: Research.gov, Grants Gateway, Grants.gov.Required Knowledge, Skills, and Abilities
• Broad knowledge of principles, practices, and methods of grant administration and grant compliance, including internal control procedures and processes for compliant financial management
• Strong knowledge of 2 CRF 200 Uniform Guidance
• Demonstrated ability to interpret and apply federal, state, and local laws, policies and regulations related to sponsored programs including but not limited to the Federal Register, departmental regulations, 2- CFR -200 Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• Ability to develop necessary processes and procedures to administer and monitor for compliance and risk a diverse portfolio of private, state, and federal grant projects
• Ability to develop procedures for record keeping, budget monitoring, and sustaining program features
• Proficiency with Microsoft Office products, including spreadsheets, program data collection and evaluation processes, and professional presentations
• Excellent interpersonal, communication, and writing skills; expertise in writing and/or editing proposals
• Ability to take ownership and carry proposal from idea to submission while working collaboratively with faculty
• Thorough knowledge and understanding of pre-award requirements and federal regulations
• Ability to prioritize tasks, work independently, maintain confidentiality, and take initiative
• Ability to handle multiple tasks and deadlines with poise excellent judgment and problem solving skills
• Ability to be an effective team member and establish excellent working relationships with colleagues, sponsors, and external organizations
*This position is funded with non-continuous or non-recurring funding and is subject to continuation based on fiscal year funds and the needs of the college.
This recruitment is being filled, contingent upon availability of funds.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.Background Check Statement
The selected candidate's offer is contingent upon the successful completion of an extensive criminal background
investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of
education, credit checks (relevant to employment), and other checks requested by the VCCS and NOVA such as
I-9 and E-Verify requirements. Additionally, selected candidates may be required to complete the Commonwealth's
Statement of Economic Interest.
Required fields are indicated with an asterisk (*).
(Open Ended Question)
(Open Ended Question)