The Accounting Clerk IIis responsible for accounts payable, accounts receivables, payroll, deposits, maintaining vendor records, and ensuring fiscal compliance with funding sources for a local non-profit community action agency.
ESSENTIAL JOB DUTIES AND FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Utilizes accounting software to enter financial information, posts financial transactions, and prepares checks for the assigned CCSCT programs.
- Directly communicates with Controller, Fiscal Supervisor and Program Directors concerning all position-related fiscal matters, including, but not limited to receipt and disbursement of program funds and other financial matters relevant to indicated program(s).
- Processes payroll to include submitting payroll for processing and processing payroll liabilities, garnishments and other various employee deductions.
- Reconciles and submits bi-weekly 403B payments and reports.
- Processes employee closeouts and terminations and ensures information is updated in payroll/HR system.
- Maintains employee timesheets, payroll records and files.
- Processes vouchers and invoices daily for assigned programs; prepares invoice for payment; maintains accurate recordkeeping as required by program.
- Sets up itemized accounts receivable for the HOME by client each month.
- Enters data into accounting software for all Admin bills including payment of agency insurances, i.e. health insurance, workers compensation, property insurance.
- Reviews and enters data into accounting software as it applies to CCSCT's cost allocation plan.
- Reviews credit card statements and identifies expenditures that have not yet been submitted by Program Directors; collects all receipts, ensures they are entered into accounting software and processes payment.
- Prepares deposit slips for donations and deposits monies to Frost Bank; enters deposits into accounting software.
- Reconciles CTWP monthly bill copy counts and identifies and charges copies to each program.
- Refills postage machine when low on funds.
- Maintains accurate files and assists with preparation of documentation requested for audits and monitoring visits.
- Develops and submits detailed monthly reports to ensure vouchers/pledges are processed for payment.
- Adheres to fiscal procedures and assists in strengthening controls by analyzing current procedures and recommending changes.
- Follows CCSCT Policies and Procedures and maintains confidentiality in all phases of agency operations.
- Demonstrates an understanding of the agency mission and takes pride in achieving that mission.
- Familiarizes self with the agency's Strategic Plan, including its goals and strategies and works collaboratively with other agency staff to achieve identified outcomes.
- Attends and participates in staff meetings and related activities; attends conferences, workshops, and trainings to increase professional knowledge; serves on committees as assigned.
- Performs other related duties as assigned or required.
This position has no supervisory responsibilities.
Education and Experience Requirements
- High school diploma or equivalent required. Associate's degree from an accredited college or university preferred.
- Minimum of three (3) to five (5) years of accounting or finance experience.
- Demonstrated accounting or finance experience working in a non-profit or social service organization preferred.
- Must successfully complete a pre-employment criminal background check, drug test and motor vehicle records check.
- Must be at least 21 years of age, have a valid Class 'C' Texas Driver's License with an acceptable driving record and have access to a reliable vehicle with current vehicle liability insurance; must be willing to travel within service area.
Knowledge, Skills and Abilities:
- Knowledge of accounting/finance functions to include accounts receivable, accounts payable, reconciliations, billing, reconciliations and payroll.
- Knowledge of accounting/finance principles, practices, concepts and procedures, including GAAP.
- Knowledge of federal and state rules and regulations applicable to publicly funded programs (i.e. OMB Circular A-133).
- Working knowledge of computers and basic to intermediate skills in Microsoft Office (Word, Excel, Outlook); able to operate office machines such as fax, scanner, printer, copier, and telephone. Ten key by touch.
- Experience using financial and accounting software (i.e. QuickBooks, Dynamics, Peachtree, Abila MIP, Sage).
- Must possess analytical and technical skills, with an ability to analyze complex data and develop clear, concise and detailed reports and financial statements.
- Effective communication skills with an ability to communicate clearly and concisely, both verbally and in writing, with persons from varied ethnic, socioeconomic, educational and cultural backgrounds.
- Ability to read, comprehend and follow oral and written instructions.
- Ability to work independently, with minimal supervision, and plan, organize, and manage multiple priorities.
- Ability to interpret and convey complex policies and procedures to customers and present information to individuals and staff.
- Ability to meet deadlines and work effectively under pressure in a fast-paced work environment with constant interruptions.
- Ability to perform duties with speed and accuracy.
- Ability to work well in a team environment, collaborating with others to accomplish business objectives.
- Ability to use sound judgment and make timely decisions based on careful, objective review and analysis of available considerations and factors.
- Ability to maintain effective working relationships with agency staff, management, program participants, and others encountered in the course of work.
- Ability to deal with frequent change, delays or unexpected events and adapt to changes accordingly in the workplace.
While performing the duties of this job, the employee is regularly required to sit, talk, hear, see, use hands to finger, handle or feel objects, tools or controls, and reach with hands and arms. The employee is occasionally required to stand, walk and rarely required to climb or balance, and to stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. This position requires manual dexterity sufficient to operate standard office equipment and tools. The employee must occasionally lift and/or carry up to 30 lbs.
Work is generally performed in an office environment in which there is minimal exposure to unpleasant and/or hazardous working conditions. The noise level in the work environment is usually moderate to quiet. Employee must be able to function in an environment with constant interruptions.Job Posted by ApplicantPro