Responsible for the plant's switchboard operation, front desk and mailroom. Greets visitors. Supports the Human Resources Department by assisting in and completing the clerical and administrative functions of the department.
Major Tasks and Responsibilities:
Operates the switchboard, routes calls and answers general inquires.
Greets all visitors and processes their requests. Assist job applicants with completing employment applications.
Monitors and operates shipping gate entry. Reports any issues to the Safety Manager.
Handles sorting and distribution of mail/faxes, meters the mail and keeps front office supplies in stock. Keeps front office clean and organized.
Reviews HR email for resume submissions, formats and assigns to appropriate job folder. Assists management in the search for qualified applicants as requested.
Tracks attendance and issues Occurrence Report warning slips on a weekly basis for poor attendance and follows-up with management for signature receipt. Enters attendance data into HRIS software and spreadsheet. Notifies HR Manager of any urgent issues.
Performs Verification of Employment for all hourly employees as requested, including wage verification for loans, mortgages, etc.
Responsible for the completion and submission of hourly employee unemployment claim forms, wage verifications (mortgages, etc.).
Assists HR department with job postings, both internal and external. This includes Hayward accounts with Monster.com, ESC job line, LinkedIn, CareerBuilder, etc.
Works with plant supervisors in scheduling interviews, reserving conference rooms, etc. Routes internal job posting applications to appropriate supervisor for review and follows up for decision.
Assists the National Sales Recruiter with interview scheduling and setting up candidate travel which includes flights, hotels, rental cars, etc. Completes monthly Concur expense reports and submits candidate/employee check requests for various expenses (travel, relocation, etc.).
Assists HR Generalist with the completion of new hire paperwork, drug tests and badges. Helps to maintain stock of employee HR forms and the creation of new hire packets and benefit folders.
Enters data into HRIS software for wage increases, status changes, disciplinary actions, new hires, etc. Routinely files employee paperwork/forms in corresponding employee folder.
Assists the HR Manager with the organization and upkeep of the I-9 documents/files.
Completes HR administrative projects and performs other duties as assigned.
Must be PC/Internet proficient and experienced with Word, Excel (spreadsheets and charts/graphs), PowerPoint and HRIS systems.
Excellent interpersonal and problem-solving skills with a pleasant, professional demeanor both face-to-face and on the phone.
Must be able to handle multiple priorities and interruptions, maintain confidentiality, be extremely dependable and have excellent attendance.
Must have excellent verbal and written communication skills and be able to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
Mathematical skills include the ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
This position requires the employee to be capable of working independently and be self-motivated/directed.
Education and Experience:
High school diploma or general education degree (GED); Associates Degree is preferred. One to two years related experience and/or training; or equivalent combination of education and experience.
While performing the duties of this job, the employee is constantly required to sit, talk and hear. The employee will frequently use hands to operate switchboard and computer and is occasionally required to stand. Specific vision abilities required by this job include close vision.
This position is located in an office environment where the noise level is usually moderate to quiet. On occasion, employee may need to visit the plant floor. Safety glasses are required when on the plant floor.
Posting ID: 566097448Posted: 2020-08-09