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in Framingham, MA
Senior Level Administrative Assistant
•30 days ago
Hours | Temporary |
---|---|
Location | Framingham, MA Framingham, Massachusetts |
About this job
Manpower is looking for an experienced senior level Administrative Assistant
The job is located in Framingham,. MA Monday - Friday 8-5pm PAYING $21 AN HOUR
This assignment is for 3 months
Here is an overview of the job description
Seeking a dynamic Senior Administrative Assistant to provide support to the VP Global Technology - Global Data Solutions and his/her direct team in our Framingham, MA office. The position will encompass a variety of administrative responsibilities requiring a high-level of trust and confidentiality, interpersonal skills and excellent organizational and communication skills.
Primary Responsibilities
* Provide direct support to the Vice President on all aspects of running the group; ensure key information and reporting is updated and maintained regularly
* Schedule, prepare and update daily schedules of the Vice President's meetings and priorities to ensure 100% accuracy; anticipate and address meeting conflicts.
* Conduct meeting preparation (conference room, agenda, meeting minutes, conference bridges and catering as needed)
* Organize, prioritize and summarize the content of incoming materials, specially gathered information, special requests and meetings.
* Use discretion and independent judgment while fielding telephone calls and emails to determine whether the Vice President's involvement is necessary to support business need of caller.
* Prepare PowerPoint presentations from draft work papers, write/edit word documents, perform basic Excel analysis (i.e. vlookup, sort, filter, chart creation) and complete data input.
* Interact with senior management across organization as well as other internal and external partners using strong judgment, considerable tact, and diplomacy.
* For the broader team, work with managers to set up new hires, contractors, and interns to ensure all systems are in place before the start date: computer setup, phone, email, mailbox, cube/office space, name tag, etc.
* Initiate requisitioning of supplies, expense reports and other services as needed while keeping in line to cost center budget; spot audit expense reports of Vice President's direct reports
* Provide phone coverage, make travel/hotel/car arrangements in line with corporate policy, and submit timely expense reports on executives' behalf.
* Provide effective project management on ad hoc initiatives for the team
Qualifications:
* HS Diploma required
* Minimum of 4 + years of administrative assistant experience
Preferred
* Bachelors Degree preferred
* High degree of professionalism and discretion with sensitivity to working with confidential information
* Ability to exercise judgment and act with a sense of urgency to manage multiple high priority tasks
* Ability to operate proactively and anticipate needs
* Strong verbal and written communication skills in order to communicate and build partnerships with all levels of management
* Exceptional organization skills
* Excellent internal and external customer service skills
* Ability to work as a team with other administrative assistants
* Ability to handle a frequently changing environment and problem solve ambiguity
* Advanced computer skills (Microsoft Office: Outlook, Word, PowerPoint, and Excel - Access a plus)