Legal Secretary - Full-time / Part-time

Company: Manpower Job Title: Legal Secretary Location: Santa Rosa, CA Hours/Pay: Monday - Friday 8am - 5pm $18/Hour Start Date: Undetermined (ASAP) Client Summary: Our client is a highly reputable Law Office in Sonoma County. Our client has an unmatched reputation for serving the community it supports. We are looking for a candidate to perform secretarial duties utilizing legal terminology, procedures, and documents. They will be responsible for assisting with legal research, preparing legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. Essential Duties and Responsibilities (Duties are performed throughout every work day, as necessary): *Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes. *Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Use of a typewriter may be necessary for certain assignments. *Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. *Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. *Handle incoming and outgoing mail. *Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. *Set up and maintain files. *Coordinate conferences, meetings and appointments. Essential Knowledge, Skills and Abilities: *Ability to read, write and speak English *Ability to type at least 70 words per minute with accuracy *Thorough knowledge of MS Office applications including Word 7 and Outlook, including experience in generating Table of Contents and Table of Authorities *Excellent written and oral communication skills, including grammar, spelling and punctuation *Ability to read, comprehend and follow instructions *Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment *Proficiency with advanced telephone functions, including conference calling and voicemail *Excellent telephone manner *Familiarity with legal filing and record-keeping practices *Strong organizational skills *Ability to perform clerical tasks with a high degree of accuracy *Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines, telephones and transcription machines *Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion *Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities *Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm *Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc. *Strong service orientation *Commitment to maintaining confidentiality of client and office information, and adhering to the Firm's Core Values Educational/Job Experience Requirements: *High School Diploma or equivalent