Administrative Assistant Opportunity

We have a full-time/part-time opening for a Administrative Assistant Opportunity.

Must be able to work various shifts per week.

This is a Full Time temp to hire opportunity SUMMARY DESCRIPTION: The Education Department Program assistant is responsible for providing administrative support to the Director of Education and Training, clerical support to all members of the training team and customer service support to all program participants. S/he plays a key role in managing a high volume of data, hard and digital file management and appointment scheduling, as well as a wide variety of communication with internal and external stakeholders. The Education & Training Department Program Assistant also supports the Director of Education and Training with any specials projects, including, but not limited to, research and event planning RESPONSIBILITIES: Data Management *Manage the daily entry, coding and totaling of attendance for all participants using MS Excel *Ensure the consistent accuracy of all attendance entries *Collect record, track and cross reference all attendance related documentation *Produce weekly attendance report and identify specific follow up actions for individual participants and report to the Director of Education & Training *Initiate all follow up actions (emails, appointments) *Document all follow up actions in the Salesforce database *Enter grades and performance evaluation ratings into Excel and upload to the database *Run Salesforce database reports as requested Administrative *Create a wide variety of documents in MS Word *Create MS Excel spreadsheets with varied criteria and formulas *Carefully proof all items produced in MS Office (Word, Excel, PowerPoint) and ensure accuracy of spelling, grammar and standard formatting *Manage the scheduling of all participant appointments *Manage the writing and delivery of communication of appointments to participants *Relay, with discretion, any possible problems, issues or incidents that interfere with retention, placement or smooth running of program Special Projects *Provide support for a wide variety of projects including, but not limited to: Research and report information price and purchase materials create documents, spreads