Administrative Assistant - Full-time / Part-time

POSITION SUMMARY:

Provide all administrative support for the Complex. Manages priorities including telephone coverage, scheduling meetings, maintaining calendars and handling business travel. Supports and reports to a Complex Manager.

DUT I E S and RESPONSIBILITIES:

· Provide excellent telephone coverage including ability to manage priorities; handle urgent calls with professionalism and good judgment.

· Arrange large group meetings – schedule meetings with all parties; book meeting rooms and call-in numbers; arrange special meeting facilities; send meeting confirmation emails; prepare and distribute meeting materials.

· Maintain executive calendars; schedule/reschedule meetings.

· Handle business travel – book travel arrangements; coordinate out-of-town meeting schedules; prepare travel and expense reports.

· Maintain executive files – correspondence files; document files; personal office files. Handle executive mail – pre-sort and prioritize; respond to simple, immediate requests. Strong ability to write and prepare letters and presentations independently.

· Able to manage projects as necessary.

· Navigate firm – interface with various departments on behalf of executives to collect information, respond to requests, obtain service, etc.

· Miscellaneous support – including, but not limited to preparation of copies; ordering of supplies and maintaining supplies drawer; handling faxes; maintaining orderly, fully-functioning work area for executives and their staff.

E ducation and/or Experience

· College degree preferred

· 1-2 years of related experience

Skills

· Must be extremely well organized.

· Proficient with all office technology; advanced skills in MS Office, particularly Word, Excel and PowerPoint.

· Excellent verbal and written communication skills

· Outstanding attention to detail and follow-up

· Strong time management/prioritization skills and solid judgment

· Self-motivated, innovative, hard working individual, who can handle changing priorities and multiple tasks.

· Must be a customer service oriented, team-player eager to assist colleagues and members of the department at all levels.

Morgan Stanley

EOE committed to diversifying its workforce.

M/F/D/V.