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Admin Asst Sr Healthcare - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Ann Arbor, Michigan |
About this job
Job Summary The Department of Internal Medicine, Division of Hematology/Oncology is looking for a qualified candidate for the position of Senior Administrative Assistant Healthcare. This position will support multiple faculty.
The Administrative Assistant Senior must exercise considerable discretion and independent judgment and possess highly developed organizational and communication skills, along with a commitment to UMHS core values, including service excellence.
Responsibilities* - Managing complex calendars for faculty using MS Outlook
- Arranging travel and preparing travel itineraries
- Drafting correspondence on behalf of the faculty
- Assisting with grant applications and RPPR grant progress reports in the NIH database eRA commons
- Maintaining faculty bibliographies in My NCBI
- Maintaining faculty curriculum vitae (CVs) and NIH Biosketches including M-CV
- Reconcile P-cards and prepare travel and hosting expense reports in Concur.
- Maintain absence and clinic closure forms for faculty.
- Work closely with the Clinical trials office (CTO)
- Screen and route telephone calls.
- Provide coverage for peers as needed.
Required Qualifications* - High school diploma or equivalent combination of education and work experience
- 5+ years of high-level administrative experience
- Excellent written, verbal and interpersonal skills
- Ability to handle a variety of tasks, set priorities and meet deadlines
- Ability to work as a team member
- Strong proficiency in the use of computers, including MS applications (Outlook, Excel, Word, PowerPoint), EndNote, and Adobe.
- Ability to interact and communicate effectively with faculty and staff
Desired Qualifications* Associates Degree or Bachelor degree with at least 5 years of progressive responsibility in administrative support to faculty.
Reasonable knowledge of medical and scientific terminology. Experience in P-Card reconciliation in Concur. Experience in grant preparation. Strong multi-tasking and organizational skills, excellent interpersonal skills. Attention to detail and strong follow-through skills. Ability to work in a team environment and with multiple faculty members each requiring different levels of support. Must be able to determine priorities and the ability to work independently with minimal supervision and as part of a dedicated team.
Work Schedule 40 hours/week, full-time
Days / 7:30 am - 4:30 pm or 8:00 am - 5:00 pm / Monday - Friday
Background Screening University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Mission Statement The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Application Deadline Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer.
The Administrative Assistant Senior must exercise considerable discretion and independent judgment and possess highly developed organizational and communication skills, along with a commitment to UMHS core values, including service excellence.
Responsibilities* - Managing complex calendars for faculty using MS Outlook
- Arranging travel and preparing travel itineraries
- Drafting correspondence on behalf of the faculty
- Assisting with grant applications and RPPR grant progress reports in the NIH database eRA commons
- Maintaining faculty bibliographies in My NCBI
- Maintaining faculty curriculum vitae (CVs) and NIH Biosketches including M-CV
- Reconcile P-cards and prepare travel and hosting expense reports in Concur.
- Maintain absence and clinic closure forms for faculty.
- Work closely with the Clinical trials office (CTO)
- Screen and route telephone calls.
- Provide coverage for peers as needed.
Required Qualifications* - High school diploma or equivalent combination of education and work experience
- 5+ years of high-level administrative experience
- Excellent written, verbal and interpersonal skills
- Ability to handle a variety of tasks, set priorities and meet deadlines
- Ability to work as a team member
- Strong proficiency in the use of computers, including MS applications (Outlook, Excel, Word, PowerPoint), EndNote, and Adobe.
- Ability to interact and communicate effectively with faculty and staff
Desired Qualifications* Associates Degree or Bachelor degree with at least 5 years of progressive responsibility in administrative support to faculty.
Reasonable knowledge of medical and scientific terminology. Experience in P-Card reconciliation in Concur. Experience in grant preparation. Strong multi-tasking and organizational skills, excellent interpersonal skills. Attention to detail and strong follow-through skills. Ability to work in a team environment and with multiple faculty members each requiring different levels of support. Must be able to determine priorities and the ability to work independently with minimal supervision and as part of a dedicated team.
Work Schedule 40 hours/week, full-time
Days / 7:30 am - 4:30 pm or 8:00 am - 5:00 pm / Monday - Friday
Background Screening University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Mission Statement The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Application Deadline Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer.
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