Executive Administrative Assistant - Executive Support

Support roles are critical to the success of every function at Verizon. Enjoy the challenge of bringing organization and efficiency to a variety of global, cross-functional projects.

Responsibilities

**Position will support Supply Chain Management, Inventory and Distribution, Logistics/Repair.**

This position provides general administrative support to a band Executive.  Requires a thorough knowledge of the Executive’s span of control, as well as, company policies and procedures.  Incumbent must be able to safeguard confidential information.

Composes and prepares a high level of correspondence, presentations and spreadsheets. 

Manages schedule and appointment calendar(s) and maintains sensitivity to changing priorities.  Works  with other Executive Assistants to coordinate Executive schedules.  Organizes, coordinates, and takes minutes of various meetings.  Schedules all business travel and accommodations.  Greets visitors and accommodate their needs as necessary. 

Reconciles and maintains all expense reports in accordance with Verizon Wireless guidelines. 

 Screens telephone calls and visitors, ascertaining who can be redirected to
subordinate managers or other offices, with considerable use of tact, diplomacy and courtesy.  Provides information to callers, requiring detailed knowledge of client(s)’s area of responsibility and general knowledge of company policies, practices, and operations.  Brings urgent issues for action to supervisor’s attention.

Leads and/or participates in short-term projects that are relatively small in scope.

Develops processes for maintaining departmental records and trains other administrative personnel on procedures.   Coordinates office moves ensuring all technological needs of the client are met.  Determines and communicates timelines and activities to individuals involved in moves.

Qualifications

High School Diploma or equivalent; Bachelor's Degree preferred.

4+ years administrative experience supporting senior level executives within a comparable corporate environment

Polished executive assistant with professional maturity and previous corporate environment experience required

Ability to effectively interact with senior level management and maintain a high level of confidentiality

Ability to successfully prioritize and provide accurate follow up on all issues and correspondence

Advanced knowledge of Microsoft office suites

Excellent writing and grammatical skills (i.e. for generating and editing memos)

Must be extremely detail-oriented and possess strong communication and organizational skills

Self-starter with strong sense of ownership and involvement is critical

Must be flexible to work overtime if needed

Occasional visits to local offices needed

Equal Employment Opportunity

• Verizon is a Federal Contractor
• Verizon requests veteran priority referrals
• Verizon is an equal opportunity and affirmative action employer M/F/Disability/Vet.