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in Haltom City, TX
Administrative Assistant
•30 days ago
Hours | Full-time, Part-time |
---|---|
Location | Haltom City & Surrounding Areas Haltom City, Texas |
About this job
Job Summary
- Performs varied secretarial and administrative duties for the office or company.
General Accountabilities
- Composes and produces business correspondence, reports and related materials or guides the work of other staff who produce these materials.
- Reviews and signs materials, as authorized.
- Edits documents produced by others.
- Ensures confidentiality and controls access to sensitive information, such as staff personnel files, payroll, etc.
- Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
- Serves as internal resource to administrators or staff on departmental and company procedures.
- Researches information, as requested, and relays official interpretations.
- Performs administrative duties associated with scheduling and coordinating meetings and planning events.
- Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
- Attends functions to ensure satisfactory outcome.
- Records and summarizes minutes for typing and distribution.
- Researches and gathers data for departmental reports.
- Conducts preliminary analysis of data.
- Recommends report content and format to display findings most effectively.
- Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
- Tracks and monitors assigned budget expenditures and reports on variances.
- Coordinates preparation, development and production of major documents, such as proposals and manuscripts.
- Oversees office operations.
- Implements changes or enhancements to procedures to improve productivity, efficiency and service.
- Supervises unit employees and/or intern workers, as assigned.
- Schedules, assigns and prioritizes workloads by setting appropriate deadlines
- Monitors employee performance on a regular basis.
- Ensures timely completion of unit's work.
- Submit requests for ordering or purchasing.
- Receive orders and put into inventory.
- Record and make daily deposits at a local bank.
- Performs other related duties as assigned or requested.
- The Company reserves the right to add or change duties at any time.
Job Qualifications
- Minimum Education: Associate's Degree Combined experience/education as substitute for minimum education
- Minimum Experience: 2 Years
- Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
- Preferred Education: Bachelor's Degree
- Preferred Experience: 3 Years.
- Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment
Competencies
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information; Develops alternative solutions; Uses reason.
- Customer Service - Manages difficult customer situations; Responds promptly to customer needs; Responds to requests for service and assistance.
- Oral Communication - Speaks clearly and eloquently; Listens and gets clarification when necessary; Responds informatively to questions.
- Written Communication - Writes clearly and concisely; Edits work for spelling and grammar;
- Varies writing style to meet needs; Reads and interprets written information.
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Schedules other’s responsibilities.
- Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
- Dependability - Follows instructions; Takes responsibility for own actions; Completes tasks on time.
- Initiative - Seeks increased responsibilities; Seeks developmental growth; Solicits feedback regularly.
Physical Demands
- Occasionally required to sit, stand and/or walk.
- Occasionally required to use hands to finger, handle, or feel.
- Occasionally required to reach with hands and arms.
- Occasionally required to talk or hear.
- Occasionally required to bend, lift or climb
- Occasionally required to lift light weights (less than 25 pounds)
- Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus
Skills: Administrative
- Must be able to type at least 30 words per minute.
- Must be able to operate a standard personal computer.
- Must be able to use office software to complete daily tasks.
- Must have outstanding filing and organizational skills.
Job Benefits
Why work at Fish Window Cleaning®?
- Reasonable hours to enjoy family and personal time
- Professional Atmosphere
- Friendly work environment
- Rewards and recognition for job well done
- Concern for employee well-being with weekly safety meetings
- Potential for advancement in the company
- Enjoy your nights and weekends!