Administrative Assistant

Please Note: This is a contract position for a local energy company. Doshi Associates is looking for a candidate on behalf of said company.

Job Description:
This is a contract position for a local energy company. The workload will entail standard and complex administrative duties. In addition to administrative duties, the position includes regular accounts-payable tasks.

Requirements:

General:
* Basic knowledge of office machines
* Excellent interpersonal and communication skills
* Able to handle routine situations with minimal direction regarding tasks to be performed
* Capable of working independently
* Familiar with and capable of working under deadline pressure
* Excellent spelling, punctuation, proofreading, and grammatical skills
* Some familiarity with accounts payable activities

Education:
* High School Diploma required
* Some college is preferred

Experience:
* 3 years of administrative and/or financial/accounting experience is required

Computer Skills:
* MS Word and MS Excel (intermediate-advanced)
* Typing speed of 60 words per minute
* Familiar with email systems

Technical Knowledge:
* Should be strong on finance-accounts payable activities
* Candidate with experience on the accounting system Oil & Gas Information System (OGSys) is preferred

Job Responsibilities:
Administrative responsibilities include:
* Collecting, analyzing and preparing data
* Developing new work methods
* Researching data for special projects
* Completing complex reports on a periodic basis or for special projects
* Maintaining department records
* Frequently communicates with all levels of management both inside and outside the client
* Filing
* Metric reporting
* Ad-hoc spend analysis
Accounts Payable activities to include:
* Reviewing invoices
* Obtaining approvals
* Coding invoices
* Vendor management
* Processing invoices through SRM and OGSys
* Spend Requests in MEP's ePAT system
* Generate Accounts Payable Aging reports
* Supply UBL information