Executive Assistant

General Purpose

Provide personal administrative support and assistance to executive staff.

Main Job Tasks and Responsibilities

prepare and edit correspondence, communications, presentations and other documents
design and maintain databases
file and retrieve documents and reference materials
conduct research, collect and analyse data to prepare reports and documents
manage and maintain executives' schedules, appointments and travel arrangements
arrange and co-ordinate meetings and events
record, transcribe and distribute minutes of meetings
monitor, screen, respond to and distribute incoming communications
answer and manage incoming calls
receive and interact with incoming visitors
liaise with internal staff at all levels
interact with external clients
co-ordinate project-based work
review operating practices and implement improvements where necessary
supervise, coach and train lower level staff
Education and Experience

usually at least 3 years experience providing support at a high level
proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
knowledge of standard office administrative practices and procedures
Bachelors degree an advantage
Key Competencies

organizational and planning skills
communication skills
information gathering and monitoring skills
problem analysis and problem solving skills
judgment and decision-making ability
initiative
confidentiality
team member
attention to detail and accuracy
adaptability