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Executive Assistant
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | new york, New York |
About this job
Posting Job Title: Executive Assistant
Requisition #: 167242BR
Posting Location: New York, NY, US
Area of Interest: Administrative/Clerical
Position Type: Full Time
Posting Job Description
Position Summary :
Performs standard, advanced and confidential administrative duties that require broad experience, and in-depth skill and knowledge of organization policies and practices. Prepares correspondence, memoranda, reports, etc. Composes routine correspondence and memoranda. Screens telephone calls and visitors, and resolves routine and some complex inquiries. Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. This role is challenging, complex and fast-paced, and interfaces with executives internally and externally. Independent judgment is required to plan, prioritize and organize a diversified workload, while able to recommend changes in office practices and procedures if necessary. May require collaboration and leadership of one or more assistants on a project basis. Operates a personal computer and appropriate software packages or its equivalent on a daily basis.
Key Responsibilities:
* Schedules and organizes complex activities such as meetings, travel, conferences and department activities.
* Manages, submits and tracks T&E requests, reporting, and adherence with policies for the Executive.
* Performs desktop publishing. Creates and develops visual presentations.
* Establishes, develops, maintains and updates filing system for the Executive and the department. Retrieves information from files when needed.
* Organizes and prioritizes large volumes of information and calls.
* Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
* Answers phones for the Executive. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other assistants to cover phones.
* Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, SVPs, GVPs and other leaders. Handles confidential and non-routine information and explains policies when necessary.
* Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the Executive; which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, and creating brochures.
* Handles details of a highly confidential and critical nature.
* Makes high level contacts of a sensitive nature inside and outside the company.
* Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
* Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
* Works on complex issues where analysis of situations or data requires an in-depth evaluation of variables.
* Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.
* Networks with senior internal and external personnel in own area of expertise.
* Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
* Supports maintenance of the department finances. Activities include: copying check requests and sending to accounts payable, team-based travel and event expenses, documenting corporate credit card and office purchasing expenses to corporate finance.
Position Requirements :
* Bachelor's degree or equivalent from two-year college or technical school; and 8+ years executive assistant experience; or equivalent combination of education and experience.
* Requires a professional certification or equivalent experience working with senior-level executives within and outside the company, as well as experience with clients and/or visitors.
* A seasoned, experience professional with a full understanding of area of specialization.
- Self-directed in managing day-to-day work, and working with supervisor on general goals and guidelines for new assignments.
* Excellent interpersonal and communications skills including written and verbal.
* Professional, positive, friendly and helpful attitude.
* Knowledgeable with office systems (copier, fax, phone, computer).
* Ability to handle sensitive and/or confidential material and information appropriately.
* Strong knowledge of MS Word, Outlook, PowerPoint and Excel.
Additional Qualifications Include :
- Highly motivated self-starter
- Ability to work independently
- Comfortable and able to multi-task
- Able to work under pressure
- Cooperative team player
- Dedicated and reliable
- Professional demeanor
- Strong attention to detail
The successful candidate must have a demonstrated record of proficiency in the following Competencies:
1.Technical Capacity
2.Personal Effectiveness/Credibility
3.Thoroughness
4.Collaboration Skills
5.Flexibility
6.Communication Skills:
The ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy and procedure manuals.
The ability to write routine reports and correspondence; and the ability to speak effectively at all levels with both internal and external clients.
Other Duties :
Please note; this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for the employee in this position. Duties, responsibilities and activities may change at any time with or without notice.
Company:
Time Warner Cable Inc. (NYSE: TWC) is among the largest providers of video, high-speed data and voice services in the United States, connecting more than 15 million customers to entertainment, information and each other. Time Warner Cable Business Class offers data, video and voice services to businesses of all sizes, cell tower backhaul services to wireless carriers and, through its NaviSite subsidiary, managed and outsourced information technology solutions and cloud services. Time Warner Cable Media, the advertising arm of Time Warner Cable, offers national, regional and local companies innovative advertising solutions. More information about the services of Time Warner Cable is available at www.twc.com, www.twcbc.com, www.navisite.com, and www.twcmedia.com.
FCC Unit_TWC: HQ452
Controlling Establishment ID: 00449 - NYC 1633 Broadway
More on TWC:
Time Warner Cable reaffirms its commitment to providing equal opportunities for employment and advancement to qualified employees and applicants. Individuals will be considered for positions for which they meet the minimum qualifications and are able to perform without regard to race, color, gender, age, religion, disability, national origin, veteran status, sexual orientation, gender identity, current unemployment status, or any other basis protected by federal, state or local laws.
Time Warner Cable is an Equal Opportunity Employer - Minority/Female/Disability/Veteran/Current Unemployment Status
TWCGEA330
Requisition #: 167242BR
Posting Location: New York, NY, US
Area of Interest: Administrative/Clerical
Position Type: Full Time
Posting Job Description
Position Summary :
Performs standard, advanced and confidential administrative duties that require broad experience, and in-depth skill and knowledge of organization policies and practices. Prepares correspondence, memoranda, reports, etc. Composes routine correspondence and memoranda. Screens telephone calls and visitors, and resolves routine and some complex inquiries. Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. This role is challenging, complex and fast-paced, and interfaces with executives internally and externally. Independent judgment is required to plan, prioritize and organize a diversified workload, while able to recommend changes in office practices and procedures if necessary. May require collaboration and leadership of one or more assistants on a project basis. Operates a personal computer and appropriate software packages or its equivalent on a daily basis.
Key Responsibilities:
* Schedules and organizes complex activities such as meetings, travel, conferences and department activities.
* Manages, submits and tracks T&E requests, reporting, and adherence with policies for the Executive.
* Performs desktop publishing. Creates and develops visual presentations.
* Establishes, develops, maintains and updates filing system for the Executive and the department. Retrieves information from files when needed.
* Organizes and prioritizes large volumes of information and calls.
* Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
* Answers phones for the Executive. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other assistants to cover phones.
* Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, SVPs, GVPs and other leaders. Handles confidential and non-routine information and explains policies when necessary.
* Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the Executive; which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, and creating brochures.
* Handles details of a highly confidential and critical nature.
* Makes high level contacts of a sensitive nature inside and outside the company.
* Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
* Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
* Works on complex issues where analysis of situations or data requires an in-depth evaluation of variables.
* Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.
* Networks with senior internal and external personnel in own area of expertise.
* Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
* Supports maintenance of the department finances. Activities include: copying check requests and sending to accounts payable, team-based travel and event expenses, documenting corporate credit card and office purchasing expenses to corporate finance.
Position Requirements :
* Bachelor's degree or equivalent from two-year college or technical school; and 8+ years executive assistant experience; or equivalent combination of education and experience.
* Requires a professional certification or equivalent experience working with senior-level executives within and outside the company, as well as experience with clients and/or visitors.
* A seasoned, experience professional with a full understanding of area of specialization.
- Self-directed in managing day-to-day work, and working with supervisor on general goals and guidelines for new assignments.
* Excellent interpersonal and communications skills including written and verbal.
* Professional, positive, friendly and helpful attitude.
* Knowledgeable with office systems (copier, fax, phone, computer).
* Ability to handle sensitive and/or confidential material and information appropriately.
* Strong knowledge of MS Word, Outlook, PowerPoint and Excel.
Additional Qualifications Include :
- Highly motivated self-starter
- Ability to work independently
- Comfortable and able to multi-task
- Able to work under pressure
- Cooperative team player
- Dedicated and reliable
- Professional demeanor
- Strong attention to detail
The successful candidate must have a demonstrated record of proficiency in the following Competencies:
1.Technical Capacity
2.Personal Effectiveness/Credibility
3.Thoroughness
4.Collaboration Skills
5.Flexibility
6.Communication Skills:
The ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy and procedure manuals.
The ability to write routine reports and correspondence; and the ability to speak effectively at all levels with both internal and external clients.
Other Duties :
Please note; this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for the employee in this position. Duties, responsibilities and activities may change at any time with or without notice.
Company:
Time Warner Cable Inc. (NYSE: TWC) is among the largest providers of video, high-speed data and voice services in the United States, connecting more than 15 million customers to entertainment, information and each other. Time Warner Cable Business Class offers data, video and voice services to businesses of all sizes, cell tower backhaul services to wireless carriers and, through its NaviSite subsidiary, managed and outsourced information technology solutions and cloud services. Time Warner Cable Media, the advertising arm of Time Warner Cable, offers national, regional and local companies innovative advertising solutions. More information about the services of Time Warner Cable is available at www.twc.com, www.twcbc.com, www.navisite.com, and www.twcmedia.com.
FCC Unit_TWC: HQ452
Controlling Establishment ID: 00449 - NYC 1633 Broadway
More on TWC:
Time Warner Cable reaffirms its commitment to providing equal opportunities for employment and advancement to qualified employees and applicants. Individuals will be considered for positions for which they meet the minimum qualifications and are able to perform without regard to race, color, gender, age, religion, disability, national origin, veteran status, sexual orientation, gender identity, current unemployment status, or any other basis protected by federal, state or local laws.
Time Warner Cable is an Equal Opportunity Employer - Minority/Female/Disability/Veteran/Current Unemployment Status
TWCGEA330
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