Administrative Assistant 3 - Full-time / Part-time

Job Title:

Administrative Assistant 3

Job ID Number:

5115376

Schedule Type:

Reg-Time

Work Hours:

40

Location:

Saint Louis,MO

Qualifications:

Let's talk about building a rewarding career

You've got the passion. You've got the skills. Now you just need the right opportunity. At Wells Fargo, you'll have the chance to join a team of smart and talented people who share the same values. Our diverse lines of business offer a world of opportunity to expand your capabilities and advance your career. We invest in our people and provide a supportive environment in which to learn and grow.

Wells Fargo & Company (NYSE: WFC) is a nationwide, diversified financial services company with $1.7 trillion in assets. Founded in 1852, Wells Fargo provides banking, insurance, investments, mortgage, and consumer and commercial finance through more than 9,000 locations, more than 12,500 ATMs, online (wellsfargo.com), and mobile devices. Wells Fargo has more than 265,000 team members in 36 countries across our approximately 90 businesses.

The Law Department has seven divisions that support Wells Fargo products and services. We support the vision and values of Wells Fargo by giving expert, creative and timely advice to all Wells Fargo businesses and support functions.

The Law Department strives to offer services in accordance with the highest standards of judgment, integrity and ethical leadership.

Our group partners with clients to find solutions that best serve customers and contribute to the success of Wells Fargo. The Law Department seeks to create a stimulating, diverse and collegial work environment in which team members collaborate effectively among themselves and with other groups throughout the company.

Finance & Operations - Administration Section's Mission and Business Strategy:

The Administration Section supports the Law Department's team members and clients by providing high quality and timely support and delivering an exemplary and extraordinary level of customer service. We endeavor to support each other as well as all Wells Fargo team members by: demonstrating the highest level of integrity, judgment and problem-solving; focusing on ways to improve the efficiency and effectiveness of our processes and procedures; and maintaining a high level of teamwork, collaboration, and communication.

Job Description (Responsibilities of the role):

The Administrative Assistant 3 role provides administrative support to multiple attorneys, paralegals, and/or managers as determined and assigned by the Legal Manager. Job duties consist of handling moderately complex to complex assignments as well as the routine day-to-day administrative tasks.

KEY JOB RESPONSIBILITIES (ESSENTIAL POSITION FUNCTIONS):

Calendaring -- Manage electronic calendars; schedule meetings, appointments, conference calls Meeting Logistics -- Prepare agendas, materials; coordinate room/equipment reservations Visitor Logistics -- Register visitors with security, reserve visitor space, escort visitors Mail -- Distribute incoming and outgoing mail, faxes, interoffice mail, express mail Copying/Faxing/Scanning/Printing -- in-house or manage large jobs with external vendor Phone Calls -- Answer, screen, take messages, or route calls appropriately Travel -- Handle travel reservations, changes & emergency travel situations in HRG system; provide itineraries Expenses -- Process expenses in Concur Office Supplies -- Place orders and maintain supply rooms according to site process Documentation -- Compile information, draft or independently prepare: internal communications; legal documents including edits, redlining; reports, correspondence; org charts; or PowerPoint presentations with charts/graphs Research -- May assist with legal research on the Internet or Westlaw Invoices/Check Requests -- Process or route invoices appropriately, create and submit check requests Matter Management -- Open/Close/Maintain/Update matters electronically; pull reports Records Management -- Maintain accurate and organized paper and electronic files Intake/Routing Processes -- May manage intake/routing of special processes or requests CLE -- Assist Attorney with administrative duties related to CLE courses Communication -- Interact and act as a liaison with business clients, business partners, outside counsel, internal and external staff, expert witnesses and vendors; update share point sites General Processes and Procedures -- Assist team members in finding information on Law Department procedures and assist with requests or inform of correct procedures Special projects and assignments as assigned and directed by the Legal Manager

A SUCCESSFUL CANDIDATE WILL POSSESS THE FOLLOWING :

Ability to draft and proof-read and edit written documents utilizing proper grammar, punctuation, and spelling Demonstrated proficiency in ability to articulate, communicate professionally with confidence Organizational ability with attention to detail Discretion and diplomacy as well as the ability to maintain confidentiality Ability to handle multiple assignments simultaneously with accuracy and efficiency Ability to set work priorities, adapt to changing priorities, meet deadlines, and utilize very good judgment with the initiative and ability to resolve problems Highly motivated, proactive, and adaptable to change Demonstrated ability to work well independently and as part of a team 2+ years administrative support experience. Intermediate to advanced PC skills in the use of Outlook, Word, Excel, and Power Point Direct experience supporting a group of multiple team members Demonstrated experience managing calendars, coordinating meetings, making travel arrangements, developing itineraries and processing expense reimbursements Must be able to lift a minimum of 30 lbs. 4+ years' experience as an Administrative Assistant/Secretary in a law firm, legal department or professional business office Knowledge of legal terminology, documents, and processes Basic understanding of technology including computer hardware and peripheral equipment, printers/copiers/scanners, office phone systems, mobile devices, etc. Previous experience working in a file/records management environment.