Capital Control Assistant - Full-time

Job Overview:

The Capital Control Assistant processes payments for all purchase orders issued on capital job. This position ensures the cost of materials matches the purchase order line items, freight expense backup is provided by the vendor, and appropriate sales or use tax is paid or accrued. Invoice discrepancies are resolved with the project owner and/or vendor. This position assists the Financial Administrator in closing projects, communicating with vendors on the status of commitments or missing documentation. Other duties performed as assigned.

This position is based in Cincinnati, OH.

Essential Functions:

• Process purchase order invoices related to the Financial Administrators' projects, electronically forwarding matched invoices to the project manager for approval.
• Resolve discrepancies between invoices and purchase orders, involving the project owner and vendor as needed, and ensuring the payment does not exceed the purchase order commitment.
• Ensure vendor is registered to collect and pay state sales tax, accruing use tax if vendor is not authorized to invoice tax.
• Assist Financial Administrator in closing projects, including communicating with vendors for missing invoices or documentation.
• Produce Vendor Shop chargebacks to recover capital cost reimbursement from merchandise vendors.
• Assist with other support functions such as copying, faxing, running reports, responding to vendor inquiries including providing documentation as requested.
• Regular, dependable attendance & punctuality.

Qualifications:

Education/Experience

• Minimum of a high school diploma or equivalent is required.

Communication Skills

• Excellent interpersonal, written and verbal communication skills. Must be proficient in Word and email.

Mathematical Skills

• Basic math functions such as addition, subtraction, multiplication, and division. Must be able to compute rates, ratios and percentages and to create and interpret formulas and tables.

Reasoning Ability

• Must be able to work independently with minimal supervision.

Physical Demands

• This position involves extended periods of sitting at a desk and extensive use of a computer and other office equipment. May involve stooping, kneeling or crouching. Involves close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Other Skills

• Must be proficient in Excel. Knowledge of accounting principles preferred but not required. Must enjoy working with systems and be able to maintain confidential information.

Work Hours

• Ability to work a flexible schedule based on department and store/company needs.

This job description is not all inclusive. Macy's Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.