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Admin Assistant
•30 days ago
| Hours | Part-time, Full-time |
|---|---|
| Location | CLEVELAND OH Cleveland, Ohio |
About this job
Summary of Primary Functions:
A self-motivated very organized individual who works with little or no supervision, who demonstrates initiative, flexibility, teamwork, sense of urgency, and anticipates and resolves problems before they escalate. Employee performs general clerical to complex tasks. Primary duties include task & project management, taking notes, dictation, file retention and storage, sorting and routing incoming mail, greeting visitors, word processing, data entry, distributing and sending faxes, and supporting other business units as needed.
Essential Duties and Responsibilities:
1. The Administrative Assistant will enhance the CEO?s effectiveness by providing administrative support; representing the CEO and proactively driving efficiency and organization.
2. Track and manage the CEO?s tasks and delegations. Generates reports, handles and tracks multiple projects & performs a variety of complicated tasks.
3. Take notes from various meetings with special care to note action items, follow up dates, assignments and delegations.
4. Manage travel arrangements including, dining reservations, conference meetings and calls, working sessions, and presentations.
5. Engage with vendors to facilitate activities including, but not limited to demonstrations, onsite visits, walk through tours, training sessions, lunches, dinners, and introductions.
6. Manage the CEO?s electronic calendar & contacts. Answer the CEO?s phone calls.
7. Prepare presentation materials from high level guidelines, basic drafts, or similar presentations already available.
8. Coordinate and set-up both on & off-site company meetings including, team building activities, luncheons, presentations, dinners, gatherings, trainings, lunch and learns, urgent ahoy meetings, and working sessions.
9. Manage various documents such as the corporate Strategic Plan.
10. Responsible for file retention and storage; ensures that all files are easily accessible and in order.
11. Employee hospitality: flowers, gifts, donations, sponsorships
12. Errands as requested by CEO and Director Team (Lunch runs, pick-up of items, etc.)
13. The ability to maintain confidentiality due to exposure to critical and highly confidential company data.
Qualifications: Minimum 4 years experience; associate's degree preferred. Advanced skills with Excel, Microsoft Outlook, PowerPoint and Microsoft Word.
A self-motivated very organized individual who works with little or no supervision, who demonstrates initiative, flexibility, teamwork, sense of urgency, and anticipates and resolves problems before they escalate. Employee performs general clerical to complex tasks. Primary duties include task & project management, taking notes, dictation, file retention and storage, sorting and routing incoming mail, greeting visitors, word processing, data entry, distributing and sending faxes, and supporting other business units as needed.
Essential Duties and Responsibilities:
1. The Administrative Assistant will enhance the CEO?s effectiveness by providing administrative support; representing the CEO and proactively driving efficiency and organization.
2. Track and manage the CEO?s tasks and delegations. Generates reports, handles and tracks multiple projects & performs a variety of complicated tasks.
3. Take notes from various meetings with special care to note action items, follow up dates, assignments and delegations.
4. Manage travel arrangements including, dining reservations, conference meetings and calls, working sessions, and presentations.
5. Engage with vendors to facilitate activities including, but not limited to demonstrations, onsite visits, walk through tours, training sessions, lunches, dinners, and introductions.
6. Manage the CEO?s electronic calendar & contacts. Answer the CEO?s phone calls.
7. Prepare presentation materials from high level guidelines, basic drafts, or similar presentations already available.
8. Coordinate and set-up both on & off-site company meetings including, team building activities, luncheons, presentations, dinners, gatherings, trainings, lunch and learns, urgent ahoy meetings, and working sessions.
9. Manage various documents such as the corporate Strategic Plan.
10. Responsible for file retention and storage; ensures that all files are easily accessible and in order.
11. Employee hospitality: flowers, gifts, donations, sponsorships
12. Errands as requested by CEO and Director Team (Lunch runs, pick-up of items, etc.)
13. The ability to maintain confidentiality due to exposure to critical and highly confidential company data.
Qualifications: Minimum 4 years experience; associate's degree preferred. Advanced skills with Excel, Microsoft Outlook, PowerPoint and Microsoft Word.
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