Administrative Assistant - Baseball, Track and Field, Cross Country

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary The administrative assistant will work in collaboration with the baseball, track & field, and cross country head coaches and their teams while contributing to the Michigan Athletic Department and its student-athlete's success. While this position supports nine coaches from five varsity teams, for purposes of salary reviews and performance evaluation, the position will report to Sport Administration.

Responsibilities* - Provides administrative and secretarial support for the baseball, track & field, and cross country teams and coaches

- Prepares, reconciles, and processes expense reports and other reimbursements

- Ensures compliance with NCAA rules and regulations

- Organizes and arranges team meals and travel

- Maintains and updates alumni relation lists and plans all aspects of alumni events such as tailgates, golf outings, and reunions

- Works in collaboration with the Director of Baseball Operations and the Director of Track Operations on various aspects

- Assists in the preparation of draft correspondence such as letters, emails, and other documents

- Orders office supplies

- Schedules and maintains multiple calendars

- Demonstrates ability to handle general phone calls and inquiries

- Organizes recruiting travel for the coaches and visiting recruits, and arranges recruiting meetings with on and off-site offices and departments.

- Maintains responsibility of opening and closing doors and securing the building

- Performs all other duties and responsibilities as assigned

Required Qualifications* -Five years of administrative assistant experience in a professional office setting.

-Considerable experience in performing responsible office duties or an equivalent combination of education and experience is necessary.

-Excellent organization skills with the ability to organize, manage, and multi-task a variety of duties with attention to detail. Must be able to meet deadlines in a timely manner while demonstrating flexibility as priorities and deadlines change.

-Must exercise initiative, sound judgment, diplomacy, and confidentiality.

-Must demonstrate a positive, high energy, and customer-service oriented attitude with all customers and team members.

-Exceptional interpersonal skills.

-Proficiency in word processing (MS Word), calendar/scheduling, and spreadsheets and computer file management.

-Ability to manage a high volume of work flow and changing priorities and demands at any given time.

Desired Qualifications* -Knowledge of the sports baseball, track & field, and cross country

Additional Information Salary commensurate with experience. The University of Michigan Athletic Department is proud and honored to be recognized as a 2014, 2013, and 2012 Metro Detroit 101 Best & Brightest Place to Work and a 2014, 2013, 2012 Detroit Free Press Top WorkPlace. Michigan Athletics was also named one of the 2014 & 2013 National Best and Brightest Places To Work For.

Background Screening The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Application Deadline Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer.