Administrative Assistant - Full-time / Part-time

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
Updates spreadsheets on Excel.
Composes and types routine correspondence.
Organizes and maintains file system, and files correspondence and other records.
Answers and screens telephone calls, and arranges conference calls.
Coordinates schedules and makes appointments as needed.
Greets scheduled visitors and conducts to appropriate area or person.
Arranges and coordinates travel schedules and reservations.
Conducts research, and compiles and types statistical reports.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
Coordinate and put together letters for sales team members.
Serve as a liaison between office and attorneys on legal matters, as needed.
Planning regional meetings.
Responsible for business contracts' file management.
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Orders and maintains supplies, and arranges for equipment maintenance.
Putting out companywide announcements regarding territory changes, new hires, address changes for reps etc.
Order printed material, such as letterhead, business cards, sample folders, sample labels, etc.
Request certificates of insurance from our insurance broker

Competency:
To perform the job successfully, an individual should demonstrate the following competencies

Customer Service - Responds promptly to customer need; Responds to requests for service and assistance; Meets commitments.

Interpersonal - Focuses on solving conflict; Listens to others without interruptions; Remains open to others' ideas and tries new things.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions;

Team Work - Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone's efforts to succeed;

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Initiative - Volunteers readily; Asks for and offers help when needed.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently;

Professionalism - Approaches others in a tactful manner; Treats others with respect and consideration regardless of their status or position; Follows through on commitments.


Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:
Associate Degree or some college classes and /or; or one to three years related experience and/or training; or equivalent combination of education and experience.


Computer Skills:
To perform this job successfully, an individual should have knowledge of Word processing software and Excel spreadsheet software.


Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment. Noise level in the work environment is usually moderate.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.