*Executive Administrative Assistant - Full-time / Part-time

Executive Administrative Assistant

This role

provides key administrative, clerical and organizational support to American

Airlines Executive Vice President of People and Communications, Elise Eberwein.

Principal

Duties and Responsibilities:

*

Protects

the integrity of confidential information for all matters

*

Coordinates

travel arrangements. Familiarity with booking travel and ability to

anticipate travel needs, mitigate issues, and collaborate with appropriate

resources to resolve in a timely manner

*

Schedules

meetings and appointments for senior level officers and executive job

candidates

*

Creates

spreadsheets, ad-hoc reports, types correspondence and generates form letters

using advanced software features and functions

*

Creates

meeting and conference materials using presentation software including prezi,

powerpoint, etc.

*

Proficient

in social media and photography/video software

*

Manages

meeting set up and coordination

*

Receives

incoming telephone calls and inquiries: handles or routes calls appropriately

with professionalism at all times

*

Responds

to customer requests and complaints within limits of authority and directs

inquiries outside of authority to the appropriate staff member

*

Manages

incoming and outgoing correspondence, mail and faxes

*

Reviews

expense reports, check requests and invoices for accuracy

*

Interacts

with all levels of management, corporate clients, and business community

leaders

*

Ensures

department's document filing is kept up to date and the filing system is

maintained properly

*

Assists

with Board of Directors presentations and ensures timely distribution of

related materials

*

Performs

other general office and administrative tasks as required by the position

Qualifications

*

At

least 5 years work experience in a prior executive assistant or office

management position supporting Senior or Executive Leadership or Office/

Business Management with applicable experience

*

Microsoft

office suite skills (Powerpoint, Word, excel), social media savvy, other

software skills consistent with evolving practices

*

Possess

the highest regard for confidentiality and professionalism.

*

Comprehensive

understanding of policies, procedures, and corporate structure.

*

In-depth

knowledge of executive administrative requirements.

*

Superior

typing skills, demonstrating excellent working knowledge of MS Office Products

and the ability to easily grasp the concepts and functionality of airline

specific software and programs.

*

Must

be self-motivated with strong organizational skills, ability to prioritize

work, be detail oriented and meet deadlines.

*

Demonstrates

excellent analytical and problem solving skills.

*

Excellent

verbal and written communications skills with the ability to interface with all

levels within the organization and the business community.

*

Ability

to perform in a fast paced environment, handle multiple tasks simultaneously,

work extended hours and function as an integral part of a team with minimal

supervision.

*

Ability

to partner and collaborate with other Executive Assistants and team members in

a proactive and positive manner.

*

Must

fulfill FAA criminal background checks to qualify for unescorted access

privileges to airport security identification display areas (SIDA), if

applicable

*

Must

be able to secure appropriate airport authority and/or US Customs security

badges, if applicable

*

Flexibility

to work on evenings and weekends when needed

Department:

Human Resources

Location:

US-TX-Fort Worth

Posted Date:

9/1/2015 16:38:17

Expiration Date:

9/3/2015 23:59:00

Requisition ID:

1504891

Work Schedule

Full Time

Equal Opportunity Employer/Disabled/Vets

jobpost-20918

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