Administrative Assistant

Indiana MENTOR

Founded in 1985, Indiana MENTOR provides a range of home and community-based services for adults with intellectual and developmental disabilities.

Indiana MENTOR is seeking a highly organized Administrative Assistant for our Daleville office.

This is an entry level position and duties include; but are not limited to, the following:

• Effectively interacting with staff to answer questions and assist them in any way possible
• Screening applications using an online tracking system
• Submitting candidates for background checks
• Conducting reference checks
• Preparing offer letters
• Teaching basic orientation
• Answering telephones and greeting visitors
• Processing payroll using Teletime and Krono's software.
• Calculating and processing billing
• Preparing correspondence
• Providing data entry support
• Scheduling meetings as well as assisting in the set up and tear down of meetings
• Ordering office and medical supplies
• Preparing and distributing mail
• Overseeing a database by data entering and filing documentation for client and mentor files.
• Processing invoices and reimbursements as assigned
• Maintaining a well organized clutter free office and maintaining all office equipment
• Provide support to Area Director, Program Directors and Home Managers
• Various project based work
• Other duties as assigned

Requirements:

• Very strong ability to multitask.
• Must be able to meet strict deadlines
• Must be able to stay organized and work well under pressure
• High School Diploma or equivalent
• Two years of related experience
• Must have excellent computer skills including Word, Excel and Outlook
• Must be able to work quickly and accurately with numbers
• Must be a team player and be willing to assist others as needed
• Must be able to work independently
• Must have a valid drivers license and auto insurance in your name
• Prior Teletime, Krono's or Applicant Tracking System experience a plus

Benefits:

• Full benefit package including medical, dental, vision, 401(k), life insurance, short term disability, etc.
• Generous paid time off schedule
• National advancement opportunities due to our partnership with The MENTOR Network.

EOE/AAE