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Assistant Operations Manager - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Alamo, California |
About this job
1. Service Management Ensure that all club members are delivered a high member service experience. To achieve this objective the AOM will:
Proactively engage club member base, regularly greet and interact with members, and conduct member satisfaction surveys under company guidelines. Resolve member concerns and complaints in a professional manner within 24 Hour Fitness corporate and club parameters. Monitor club facilities for appearance and equipment and resolve or escalate issues that detract from the member experience. Assist CM in providing direction to third party janitorial service. Instill a sense of common responsibility and teamwork across club functions to improve the member and team member experience. Ensure all service and kid's club staff adhere to policy and procedures. 2. Club Administration Drive club efforts in achieving revenue goals in Retail, Drink, Juice Bar and ancillary revenue. Work with CM in planning and implementation of promotions and merchandising. Ensure that retail is optimally merchandised and displayed and that merchandise transfers take place according to company policy and procedure. Implement new operational procedures in the club and follow-up with compliance checks by monitoring club systems and employee performance. Ensure that systems procedures are accurately followed: proper POS procedure, desk set up, File Organization, Member Check-in, Computer Check-in, Telephone Inquiry, Guest Registration, Master Appointment Book, Cash Handling, Member ID Cards, Fitness Assessment scheduling, etc. Maintain an efficient 'back office'. Review agreements and prepare daily paperwork for forwarding to agreement administration and cash control. Make daily banking deposits. Order and maintain all supplies. Supervise point-of-sales (POS) operations and file daily and weekly club revenue reports. Responsible for proper inventory receiving and inventory control activities per company guidelines. Prepare inventory reports. 3. Staffing and Development Maintain a fully engaged and high performing Service team that aligns with company values and goals. To achieve this objective, the AOM will:
Manage Front Desk, Kid's Club, and Group X Instructor schedule within budgeted hours submitted to and approved by CM. Train & develop Front Desk, Kid's Club staff, and Group X Instructors on 24 Hour Fitness member service SOPs and objectives. Conduct weekly (or as-needed) meetings with direct reports to review performance and offer direction, motivation and guidance toward achieving individual and company goals. Offer career growth and advancement opportunities. 4. Customer Service Greet all incoming members and guests. Ensure Guest Fitness Profiles are completed and appropriate fees are collected. Enter Guest and Telephone Inquiry information into GMS. Answer all incoming inquiries and obtain appropriate information to direct/transfer calls/guests. Handle member service issues to include: Personal Training, guest, Lost and Found items, new membership cards, change of address, EFT setup or change, and questions regarding billings and payments. Record lost and found items on the Lost and Found Property Log and secure items per policy. Ensure required forms are available, and completed and processed properly (e.g. Kid's Club Coupon Log, Group X Reservation sheets, etc.). Promote and sell merchandise. Assists in the planning and implementation of promotions and merchandising. Keep front desk area and lobby clutter free, and orderly. Perform general cleaning duties to include hourly locker room checks. Ensure all team members are in proper uniform. Operate Tomax system and ensure open/close/break procedures are followed. Reconcile and report all incoming or outgoing (i.e. drink refunds) monies. Process all monetary transactions through Tomax. 5. General In addition to specific functional accountabilities, the OSM is expected to act as 'cross functional' manager. The AOM develops a broad skill set in order to understand the fundamental roles and duties of their Membership and Fitness peers. The AOM is able to 'step in' to assist members and team members to resolve issues in those functions if the Sales or Fitness Manager is absent. The AOM's development may involve formal cross-training, and/or informal activities. As revenue and staff levels decrease, the AOM will have increasing personal accountability for personal hours assigned to front-desk and member service activities. REQUIRED QUALIFICATIONS
High School diploma or General Educational Development (G.E.D.). Cardiopulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) certification required. In California Clubs, Trustline Registration is required. Must have 1-2 years' experience in customer service function. Retail environment preferred. Previous supervisory experience preferred. Basic computer skills .
Proactively engage club member base, regularly greet and interact with members, and conduct member satisfaction surveys under company guidelines. Resolve member concerns and complaints in a professional manner within 24 Hour Fitness corporate and club parameters. Monitor club facilities for appearance and equipment and resolve or escalate issues that detract from the member experience. Assist CM in providing direction to third party janitorial service. Instill a sense of common responsibility and teamwork across club functions to improve the member and team member experience. Ensure all service and kid's club staff adhere to policy and procedures. 2. Club Administration Drive club efforts in achieving revenue goals in Retail, Drink, Juice Bar and ancillary revenue. Work with CM in planning and implementation of promotions and merchandising. Ensure that retail is optimally merchandised and displayed and that merchandise transfers take place according to company policy and procedure. Implement new operational procedures in the club and follow-up with compliance checks by monitoring club systems and employee performance. Ensure that systems procedures are accurately followed: proper POS procedure, desk set up, File Organization, Member Check-in, Computer Check-in, Telephone Inquiry, Guest Registration, Master Appointment Book, Cash Handling, Member ID Cards, Fitness Assessment scheduling, etc. Maintain an efficient 'back office'. Review agreements and prepare daily paperwork for forwarding to agreement administration and cash control. Make daily banking deposits. Order and maintain all supplies. Supervise point-of-sales (POS) operations and file daily and weekly club revenue reports. Responsible for proper inventory receiving and inventory control activities per company guidelines. Prepare inventory reports. 3. Staffing and Development Maintain a fully engaged and high performing Service team that aligns with company values and goals. To achieve this objective, the AOM will:
Manage Front Desk, Kid's Club, and Group X Instructor schedule within budgeted hours submitted to and approved by CM. Train & develop Front Desk, Kid's Club staff, and Group X Instructors on 24 Hour Fitness member service SOPs and objectives. Conduct weekly (or as-needed) meetings with direct reports to review performance and offer direction, motivation and guidance toward achieving individual and company goals. Offer career growth and advancement opportunities. 4. Customer Service Greet all incoming members and guests. Ensure Guest Fitness Profiles are completed and appropriate fees are collected. Enter Guest and Telephone Inquiry information into GMS. Answer all incoming inquiries and obtain appropriate information to direct/transfer calls/guests. Handle member service issues to include: Personal Training, guest, Lost and Found items, new membership cards, change of address, EFT setup or change, and questions regarding billings and payments. Record lost and found items on the Lost and Found Property Log and secure items per policy. Ensure required forms are available, and completed and processed properly (e.g. Kid's Club Coupon Log, Group X Reservation sheets, etc.). Promote and sell merchandise. Assists in the planning and implementation of promotions and merchandising. Keep front desk area and lobby clutter free, and orderly. Perform general cleaning duties to include hourly locker room checks. Ensure all team members are in proper uniform. Operate Tomax system and ensure open/close/break procedures are followed. Reconcile and report all incoming or outgoing (i.e. drink refunds) monies. Process all monetary transactions through Tomax. 5. General In addition to specific functional accountabilities, the OSM is expected to act as 'cross functional' manager. The AOM develops a broad skill set in order to understand the fundamental roles and duties of their Membership and Fitness peers. The AOM is able to 'step in' to assist members and team members to resolve issues in those functions if the Sales or Fitness Manager is absent. The AOM's development may involve formal cross-training, and/or informal activities. As revenue and staff levels decrease, the AOM will have increasing personal accountability for personal hours assigned to front-desk and member service activities. REQUIRED QUALIFICATIONS
High School diploma or General Educational Development (G.E.D.). Cardiopulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) certification required. In California Clubs, Trustline Registration is required. Must have 1-2 years' experience in customer service function. Retail environment preferred. Previous supervisory experience preferred. Basic computer skills .
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