Admin Asst Sr Healthcare - Full-time / Part-time

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary The Department of Radiology has an immediate opening for an advanced Senior Administrative Assistant. This proactive, analytical, flexible, and detail-oriented person will provide comprehensive professional and administrative support to the Division Director and other physicians as well as other healthcare providers. Reporting to the Manager of Clinical and Faculty Support Services, they will be responsible for assisting in secretarial and administrative duties; proactively staying abreast of faculty and healthcare provider needs and managing them; coordinating confidential matters; serving as a liaison to faculty, staff and external resources; and resolving problems.

Responsibilities* Perform a full range of secretarial and administrative duties

Maintain appointment calendars and arranges meetings and interviews with a variety of individuals both inside and outside of the Radiology Department, both staff and faculty

Provide resources to meetings, including materials and AVI equipment, preparing agendas, taking minutes and arranging interview itineraries

Create forms, excel spreadsheets, databases and power point presentations

Assist with the process of credentialing and re-credentialing paperwork

Prepare and send correspondence on behalf of the Division Director often of a confidential and sensitive nature

Make all travel arrangements and process reimbursements through the University or outside agencies

Process reimbursements from Professional Development funds. Track medical license renewals, journal renewals, society memberships, etc.

Exercise discretion and independent judgment

Prepare and proofread various documents

Assist with the preparation of manuscripts and research grant/contract applications

Assist with special assignments as needed

Create & maintain monthly MSK division schedule

Create & maintain MSK faculty & MSK fellow absence calendars

Receive, approve & process faculty & fellow absence requests using department & division criteria

Send out & receive quarterly fellow's evaluation of faculty forms & keep log of results

Receive & process MSK fellowship applications

Set up and coordinate MSK fellow interviews

Process MSK fellow visiting observers from UCSD using department criteria

Maintain MSK biopsy & aspiration database

Required Qualifications* High School diploma or an equivalent and more than 4 years of experience in an administrative assistant position

Demonstrated meticulous attention to detail and ability to prioritize and be efficiently productive despite competing deadlines.

Demonstrated successful experience effectively managing multiple calendars of senior level management and/or faculty.

Demonstrated ability to anticipate leadership needs and proactively manage them.

Solid organizational, analytical and problem solving skills.

Experience drafting professional letters, memos, e-mails, and improving processes.

Demonstrated proficiency with Microsoft Office Word, Excel, PowerPoint, e-mail, and complex calendaring.

Superior organizational and interpersonal skills.

Demonstrated high degree of professionalism and trust with ability to exercise judgment and appropriately handle sensitive information with confidentiality.

Strong ability to work independently and as part of a team.

Experience with a travel and expense management system.

Punctual and consistent attendance.

Ability to follow Radiology Gold Standard Customer Service guidelines consistently which incorporates providing excellent communication and customer service skills, both written and verbal

Adhere to high standards of teamwork by demonstrating adaptability, flexibility, and consistently sharing information and resources with others

Ability to work independently in an ever-changing and potentially stressful environment

Demonstrate dependability, initiative, ability to prioritize, and ability to accept direction

Must be well organized and have the ability to multi-task

Excellent attendance record

Desired Qualifications* Advanced proficiency with Outlook, Excel, Access and PowerPoint presentation preparation.

Demonstrated successful event planning experience.

Work experience within an information and technology department or organization.

Interest and ability in learning the Radiology environment and efficiency with new technologies.

Experience in a healthcare environment.

Works well in an ambiguous environment and establishes and/or maintains order.

Demonstrated passion for customer service, organizing others and getting results.

Experience in Endnote.

Familiarity with medical terminology

Work Schedule M-F, Days

Work Locations TC 2 Room 2910

Background Screening University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.

U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer.