Aerotek On site Administrative Assistant - Full-time / Part-time

General Description:

Aerotek is a leader in the recruiting and staffing industry. With nearly three decades in the recruiting and staffing industry, we have developed the knowledge and skills to deliver the perfect fit between a candidate and an employer. Due to our rapid growth and success, we've continued to expand our services to provide recruiting and staffing to many industries focusing on technical, professional and industrial staffing. We are currently looking for a On Premise Manager to join our internal team.

The On-Premise Administrator (OPA) is responsible for providing administrative and customer support services to the client and the On-Premise team. The OPA is responsible for ensuring that the contract employees, the client, and the internal team receive superior administrative, accounting, human resource, and customer service support. The OPA is the liaison between the corporate office and the client regarding all accounting and contractor related issues.

Essential Job Duties and Responsibilities:

1. Collect and maintain all contract employee payroll, billing, and personnel data required for accounting and recruiting purposes
2. Maintain current payroll information as necessary in PeopleSoft
3. Execute weekly payroll process to ensure timely paycheck distribution and accurate invoicing to the client
4. Ensure the proper completion of Pre-Employment Paperwork by all contractors
5. Facilitate and maintain the process of pre-employment screening including all drug screens, background checks, and physicals (if applicable)
6. Maintain contract employee relations by solving concerns related to payroll, benefits, and human resources issues in a timely fashion
7. Follow Injury Reporting Protocol and maintain contact with the appropriate internal contact and the local medical facility that provides post accident care
8. Maintain TALX / UC Express records and contest unemployment claims
9. Maintain Employee Files including Unemployment and Workers Compensation Records
10. Assist in preparing client specific reports on an ad hoc basis or as required by the Service Agreement
11. Assist in recruiting efforts as determined by the On-Premise Administrator
12. Assist with maintenance of time keeping system (if applicable)
13. Maintain inventory of and order office supplies for the On-Premise office
14. Maintain informational bulletin boards located at the Client facility
15. Coordinate bi-monthly distribution of pay check stuffers
16. Answer and direct incoming phone calls
17. Suggest process and policy improvements to the OPM based on daily interactions with contractors
18. Maintain a professional work environment in alignment with current client culture
19. Responsible for obtaining production goals as specified by the On-Premise Manager
20. Utilize the available and appropriate resources of Aerotek for conflict resolution

Minimum Qualifications:

Required Education and/or Experience:

• High School Diploma required.
• Bachelors or Associates degree in Business, Human Resources, Accounting, or related field or prior business experience preferred.

Requisite Abilities and/or Skills:

The On-Premise Administrator must be self-motivated and possess excellent communication skills. Strong attention to detail is a must. Excellent customer service, organizational, and time management skills are essential. He/she must be PC literate in a Windows environment including, MS Word, Netscape and the Internet. Proficiency with PeopleSoft desired. The On-Premise Administrator must be able to represent Aerotek in a positive manner both internally and externally. Bilingual is a plus.

Top Three Skills:

Effective communicator Team Player High attention to detail

Work Environment:

Industrial/manufacturing type of environment Fast pace/high volume

Performance Expectations:

• Effective communicator Ability to focus with distractions Team Player High attention to detail Positive attitude Ability to give and receive feedback professionally

About Aerotek: Aerotek, headquartered in Hanover, Md., is a leading provider of technical, professional and industrial staffing services. Established in 1983, Aerotek is an operating company of Allegis Group, the largest provider of staffing services in the U.S. Aerotek operates a network of more than 200 non-franchised offices throughout the U.S., Canada and Europe. For more information, visit aerotek.com. Aerotek is acting as an Employment Agency in relation to this vacancy.