Admin Asst Inter Healthcare - Full-time / Part-time

Job Summary Provide highly responsible and skilled secretarial and administrative support to general surgery faculty.

Responsibilities* - Exercise initiative, independent judgment, diplomacy, a service-oriented attitude, and follow-through in providing general secretarial support; including excellent attention to detail, the ability to prioritize and meet deadlines in a timely fashion.

- Utilize discretion and appropriate judgment regarding sensitive and/or confidential matters.

- Maintain calendars, interviews and other appointments/engagements for both internal and external interactions, including a variety of professional societies and journals.

- Maintain curriculum vitae and biosketches for grant applications.

- Retrieve information on-line and from the Medical Library.

- Answer patient calls and communicate nature of call to nursing staff.

- Maintain content on Division websites.

- Cross cover breaks and vacations with team of AAs that support physicians.

- When requested by physicians, obtain patient information from outside institutions and scan into MiChart system as appropriate.

- Coordinate complex travel and hosting arrangements for faculty, staff and visitors using Concur.

- Screen, prioritize and route all written, electronic correspondence, telephone calls, and verbal requests responding and/or acting on behalf of faculty as appropriate.

- Assist with the development of presentation materials.

- Maintain filings system, sort and route mail, provide coverage for other administrative assistants as needed.

- Transcribe and edit all internal and external correspondence, manuscripts, grant applications, and reviews.

- Support and prepare faculty affairs documentation (re-credentialing, promotion packets, references, renew licensures, certifications, memberships, subscriptions, etc.)

- Procure goods/services using UM Purchasing Card; reconcile P-Card statements using M-Pathways.

- Reconcile Statement of Activity for CME and other project/grants as assigned.

Required Qualifications* Must have exceptional written and verbal interpersonal communication skills. Demonstrated experience delivering excellent customer service. Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines is required. Attention to detail and follow-through and meeting deadlines with time-management and multi-tasking skills necessary. Ability to make complex travel and conference arrangements. Must be able to work independently with minimal supervision and as part of a dedicated team. Ideal candidate will have experience working in a team oriented atmosphere and can manage a fast paced work environment with the ability to promote professional relationships within a team environment. Attention to detail is essential. Must be proficient in use of PC and software including Microsoft Word, Excel, Outlook, PowerPoint, Acrobat and Acrobat Reader.

Desired Qualifications* Bachelor degree strongly preferred.

Work Schedule Hours/Shift: 40 hours/M-F/8:00am-5:00pm

Background Screening University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer.