Admin Assistant -Construction Ops Job - Full-time / Part-time

Posting Job Title: Admin Assistant -Construction Ops

Requisition #: 168591BR

Posting Location: Milwaukee, WI, US

Area of Interest: Administrative/Clerical

Position Type: Full Time

Posting Job Description

Summary

Perform a wide range of administrative, analytical and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. Develop, maintain, and produce various computerized databases, reports, presentations, and analysis for the Construction Department. Responsible for setting up and maintaining all department files, creating and maintaining Excel spreadsheets, creates PowerPoint presentations, troubleshoots computer related issues, coordinate upper management's calendar, meetings, conference calls, and record meeting minutes for distribution.

Main Job Tasks and Responsibilitie sActs as a liaison with other departments and outside agencies.Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple projects, disseminating information, running reports, creating presentations.Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.Exercises judgment within generally define practices and policies in selecting methods and techniques for obtaining solutions.Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.Networks with internal and external personnel in own area of expertise.Coordinates end-to-end travel arrangements and takes initiative to arrange the most efficient itinerary, secure reservations, prepare travel and expense reports, and maintain receipts and recordsCoordinates all logistical aspects of on-site and off-site meetings, including developing an invitation list based on knowledge of appropriate internal and client/industry contacts, site selections, meal planning, proactive confirmation, and on-site supportProvides concierge-level service for visitors, meeting participants, and out of town guests Serve as ambassador for construction executive staff by maintaining a professional, cordial demeanorAssume leadership of customer escalations directly for individuals or from Office of President, including tracking, documenting, and escalationIncrease the efficiency and effectiveness of the department and the organization's leaders by creating letters, reports, org charts, and presentations independently and without substantial direction Implement organizational and administrative processes to ensure a productive work environment Maintains intuitive filing system for client files and/or projectsHighly available during work hours and takes responsibility for arranging for back-up support when unavailable for extended periods of timeDevelops, maintains, and actively manages key contact filesDevelops, maintain and produces various computerized databases, reports, presentations and manualsEfficiently creates and updates reports and computerized filing systems and updates system Process and ProceduresDemonstrated commitment to the Time Warner Cable ValuesOther duties as assigned Job Requirements:

Ability to maintain high level of confidentiality and work with highly sensitive data and informationAbility to complete tasks thoroughly and timely in a fast-paced environment with a strong sense of urgencyStrong (Level II or Level III) working knowledge of MS Word, Outlook, Power Point, Excel, and Microsoft AccessPosses the ability to learn specific software programs as neededProfessional, efficient, and pleasant telephone skills and protocolExceptional administrative organizational, and document management skillsProcesses expense reports through PeopleSoft accounting application.Purchases and maintains all supplies.Will be assigned a p card and is responsible to follow all required accounting procedures required to maintain that card.Ability to handle various tasks simultaneously, Organize, Prioritize, Make decisions and work efficiently and effectively under deadlinesAbility to express oneself in a clear, concise and organized manner both verbally and in writing. Ability to think through a problem, analyze and break it down into parts to resolve or come up with a logical solutionAbility to deal with irate or difficult customers, vendors, or public officialsExcellent attention to detailProfessional demeanorDedicated and reliableDue to the confidential nature of the activity involved with this position, the individual will be expected to perform these duties with a high degree of professionalism and responsibilityExcellent interpersonal and communications skills including written and verbalKnowledgeable with office systems (copier, fax, phone, computer)Ability to handle sensitive and/or confidential material and information appropriatelyStrong working knowledge of MS Word, Outlook, Power Point, Excel, and Project

Education and Experience: Associates degree (A A) or equivalent form two-year college or technical school: and 2-5 years experience; or equivalent combination of education and experienceMinimum 5 years executive administrative experience, with proven success supporting a senior executiveLevel II Microsoft Office experience, with proven success supporting this software

FCC Unit_TWC: 8342

Controlling Establishment ID: 00066 - Milwaukee 1320 ML King

More on TWC:

Time Warner Cable reaffirms its commitment to providing equal opportunities for employment and advancement to qualified employees and applicants. Individuals will be considered for positions for which they meet the minimum qualifications and are able to perform without regard to race, color, gender, age, religion, disability, national origin, veteran status, sexual orientation, gender identity, current unemployment status, or any other basis protected by federal, state or local laws.

Time Warner Cable is an Equal Opportunity Employer - Minority/Female/Disability/Veteran/Current Unemployment Status

TWCGN0011