You might also like
in San Jose, CA
- $52.00 - $74.80
Verified per hour WALGREENS • 13d agoUrgently hiring 0.7 mi Use left and right arrow keys to navigate - $52.00 - $74.80
Verified per hour WALGREENS • 5d agoUrgently hiring 10.6 mi Use left and right arrow keys to navigate 
LMI Consulting, LLC • 9h agoUrgently hiring 8.2 mi Use left and right arrow keys to navigate- Dr. Jayne Dentistry • 2h ago
3.5 mi Use left and right arrow keys to navigate 
AIT Global Inc • 2h agoUrgently hiring 4.6 mi Use left and right arrow keys to navigate
Office Coordinator
| Hours | Full-time, Part-time |
|---|---|
| Location | San Jose, CA San Jose, California |
About this job
We seek an organized and efficient Office Coordinator who can successfully carry out the administrative responsibilities in the office with the support of the Regional Director. This position supports a regional office that oversees the quality services delivered to the individuals we serve. Bring your passion for success and the positive attitude; we’ll train you on the rest.
Whether you have previous experience in a role like this, or this just sounds like the type of impact you want to make… we want to hear from you. Join our dedicated, dynamic and fast growing team today!
Job Responsibilities:
• Supports Managers, Directors, Executives and Officers with daily administrative duties, including scheduling, travel planning, and routine correspondence.
• Coordinates the administrative functions for the department such as billing, accounting, payroll and other related activities, as needed. Develops systems/reports which guide and support administrative operations, as needed.
• Assists in preparation and maintenance of contracts and contract proposals.
• Coordinates space planning, lease formalities and office automation.
• Coordinates operational matters as building maintenance/repair, office equipment and purchasing. Maintains and develops relationships with vendors, including getting quotes.
• Organizes, plans and attends department/program meetings, retreats, trainings and events, as required.
• May assist with Human Resource related tasks including interviewing, hiring, orientation, and training and performance evaluations, processing paperwork and maintaining employee records.
• Maintains databases such as the Network’s Census system.
• Processes and maintains payroll and invoices/account payables for all disciplines within the office or department. Investigates all discrepancies and resolves all payroll problems. Performs timekeeper responsibilities for assigned employees as required.
• May act as central contact for disseminating information from departments, offices, states and regions
• Provides customer service to internal and external parties through answering phones and producing standard correspondence, memos and reports from drafts
• Maintains calendars and daily schedules; schedules appointments and meetings for staff, supervisors and managers
• Prepares and processes office administrative paperwork, such as employee time sheets, expense vouchers, invoices, and forms for processing
• Maintains and processes Petty Cash, securing cash box and assuring petty cash balances are accurate, including maintaining, reconciling, and securing a company checking account
• Ensures adequate inventory of office supplies and basic maintenance of office equipment and coordinates timely repair of office equipment
• Sets up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information in accordance with State, Federal and company policy
• Performs other related duties and activities as required
What we offer you:
• A rewarding work environment with some of the best co-workers you could ask for
• A chance to make a difference in people’s lives on a daily basis
• Full compensation/benefits package including 401(k) with company matching
• Annual bonus plan
• Paid Time Off & Holiday pay
• An opportunity to build lasting relationships with your co-workers and the people we serve
• Family-oriented environment, casual dress, employee events
• Employee discounts
• A dynamic work environment where no day is ever the same as the next
• Free training, career development, and advancement opportunities
• Mileage reimbursement
• Access to jobs throughout the nation-wide Network
We have a great work environment and you’ll be surrounded with a strong and supportive team of peers, leaders and colleagues. The MENTOR Network is a national network of local human services providers offering quality, community-based services. With approximately 28,000 employees serving 25,000+ consumers in 36 states, you'll have career opportunities from coast to coast. When you join The MENTOR Network, you’ll make a difference every day and help to provide quality of life enhancing services to individuals across the country.
Come join our team of dedicated and caring professionals. Apply Today!
EOE/AAE Qualifications What we require of you:
• Associate’s Degree and five years of related experience in administrative support preferred
• Ability to prioritize, plan and organize work and requires some independent judgment, under some degree of supervision
• Excellent customer service skills
• Ability to keep confidentiality of company business, employee/employer information or other matters at all times
• Knowledge of office equipment operations, basic data collection, standard office automation software and purchasing procedures
Job Posting Unposting Date
Your Privacy Choices