Assistant Information systems Analyst

To apply for this position, a State Application (STD 678) with your ORIGINAL signature must be submitted to the address listed. Only applications with ORIGINAL signatures will be accepted. Do NOT staple the application or print double sided. Applications submitted via e-mail or fax will not be accepted.

NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Application (STD. 678). This page is for examination use only.

Additional Job Related Information:

A fingerprint (LiveScan)/background check will be required.

Your state application must indicate you are applying for Assistant Information System Analyst position number 065-900-1479-001 . In the "Explanations" section of the STD 678, YOU MUST indicate your appointment eligibility (list, transfer, permissive reinstatement to a different classification, etc.). All types of appointments may be considered to fill this position and applicants must meet the minimum qualifications (MQs) of the classification (NOTE: Training & Development Assignment [T&D] candidates are not required to meet MQs). To view the minimum qualifications for this position, please visit http://www.calhr.ca.gov/state-hr-professionals/Pages/job-descriptions.aspx and type in either the class code or title of the classification.

Appointment may be subject to SROA/Surplus and Re-employment restrictions. SROA and Surplus applicants must include a copy of their surplus letter with the State Application.

Job Description:

Under the supervision of the Data Processing Manager II, California Correctional Health Care Services (CCHCS), Information Technology Services (IT), the Assistant Information Systems Analyst assists managers, project managers, and project leads with performing the less complex technical tasks in connection with various administrative and technical functions associated with IT Management and Analysis (ITMA) operations. Travel may be required due to operational needs.

40 % Assists in the development, review, and analysis of the less complex IT purchase requests including IT commodity requisitions, IT contract service requests and IT maintenance requests using Acquisition Management Services and Department of General Services guidelines,. Reviews requests for accuracy based on established guidelines. Completes the required department procurement forms and routes packages for approval. Enters required information into the Internal Tracking Request system and the Business Information System (BIS). Monitors goods received ensuring they are processed timely. Prepares reports and analyses in response to management inquiries regarding IT procurement requests. Prepares analyses regarding requests in process, costs of hardware and software.

30 % Assists senior staff with processing Telecommunication Requests for Services (Form 20). Reviews solicitation documents and bid specifications for competitive and non-competitive telecommunications packages. Tracks Form 20 encumbrances against expenditures and applies credits from vendors. Enters required information into BIS. Works with the telecommunication vendors and the Accounting Office to resolve billing issues for telecommunication services and equipment. Works closely with mobile telecommunication staff in establishing organizational telecommunications policy and administrative procedures covering voice, data, cellular and landline. Develops and maintains all telecommunication procedures in the CCHCS Telecommunications Manual. Assists senior staff by copying, logging and monitoring invoices for the federal funded programs such as Rural Health and Healthcare Connect Fund.

25 % Assists in the preparation of contract amendment requests. Gathers supporting documents, prepares a cost analysis, and develops routing instructions for packages using ITMA guidelines and state contract policies. Updates the Log and Active Contract List upon completion. Prepares reports and analyses in response to management inquiries regarding contract requests.

5 % Provides back up support for ITMA staff as required.

KNOWLEDGE AND ABILITIES

Knowledge of: Principles of public administration, organization, and management, information technology systems equipment, software, and practices, analytical techniques, technical report writing.

Ability to: Analyze information and situations, identify and solve problems, reason logically, and draw valid conclusions, develop effective solutions, apply creative thinking in the design of methods of processing information with information technology systems, monitor and resolve problems with information technology systems hardware, software, and processes, establish and maintain effective working relationships with others, communicate effectively.

DESIRABLE QUALIFICATIONS

Special Personal Characteristics: Interest in the programs and aptitude for the work required by the department.

The duties and responsibilities require a high level of initiative and good judgment. This position requires proficiency in the use of computers, Microsoft Office Suite of products, and the ability to learn Departmental policies and procedures. The incumbent must have strong verbal and written communication skills.

Knowledge of: Elementary principles and procedures as required by the hiring department.

Ability to: Operate various office machines, follow oral and written directions, evaluate situations accurately and take effective action, meet and deal tactfully with staff and the public, and apply specific laws, rules and office policies and procedures accordingly. Reason logically, write effectively, analyze situations accurately, and adopt an effective course of action, establish and maintain cooperative relations with those contacted in the work. Provide excellent customer service.

SPECIAL PHYSICAL CHARACTERISTICS

Incumbents must possess and maintain sufficient strength, agility, and endurance to perform during physically, mentally, and emotionally stressful and emergency situations encountered on the job without endangering their own health and well-being or that of their fellow employees, inmates, or the public.

Benefit information can be found on the CalHR website, calhr.ca.gov, and the CalPERS website, www.calpers.ca.gov .

In order to apply and be considered for this position, all applicants must submit a completed State Application form available at www.jobs.ca.gov, under "My Profile."

Applications may be screened and only the most competitive candidates will be invited for an interview.

This advertisement may be used for other vacancies that occur during the life of this recruitment.

"The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation."