Administrative Assistant

Administrative Assistant The Business Entity The Supply Chain organization enables Cisco's success by delivering adaptive, innovative, and scalable supply chain services that optimize customer outcomes. The Team The Product Operations team partners with our engineering teams to manage the product lifecycle from new product introduction, through end of life management, within our global supply chain. This role supports the Data Center and Enterprise Vertical Product Operations teams. Role & Responsibilities In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed to two Senior Director's on the Product Operations team. To perform these tasks effectively, you will be expected to become familiar with the products, people, and organizational dynamics within Cisco's Finance organization and the broader Cisco organization. You will be expected to understand how to handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs from the Senior Directors and members of their team. You will be responsible for determining when to refer matters to others, and to whom they should be referred. You will be responsible for following up to ensure proper disposition, and make sure nothing falls through the cracks. You will become a core member of the Senior Director's team, attending regular staff meetings and all team meetings. Calendar Management: Manage Director's calendars by prioritizing schedules and meetings. For example, may decide who gets on principal's calendar, which meetings are attended, and who can attend in his place. Meeting Planning and Organizations: Assist Directors in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (WebEx, TP) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists. Correspondence/Approvals: Support Directors by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition. Travel: Responsible for making travel arrangements for the principal. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses. Special Projects: Provides analytical support to assist Executive on special projects. Researches issues, analyzes problems, compiles data, and prepares reports. In addition to the general administrative duties of an Administrative Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data and preparing reports. Due to the frequent engagement of the Directors across Cisco as a whole, this individual will interface with and coordinate activities with other EA's and executives in Cisco. Work is generally of a critical and confidential nature. Minimum Qualifications 6+ years experience in an administrative environment. A minimum of one year of experience supporting a principal who was at the Director level and above. Must be able to work in San Jose office. Ability to navigate web and email at high competency level. Ability to coordinate variety of meetings including WebEx, TP, recurring meetings, etc. dealing with extremely difficult/challenging calendars availability as well as globally. Participates in team meetings, meets with other Admins to share information and network. Back-up support in absence of other EA's. Requires little instruction on routine tasks, new projects - works well independently. Communicates effectively with a diverse population, including high level managers and clients. Desired Skills Advanced knowledge of desktop computer applications: Outlook, Word, Excel, PowerPoint. Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients. Collaborative style, with excellent teamwork. Works in an organized and disciplined manner. Detail-oriented. Proactive by nature. About Cisco The Internet of Everything is a phenomenon driving new opportunities for Cisco and it's transforming our customers' businesses worldwide. We are pioneers and have been since the early days of connectivity. Today, we are building teams that are expanding our technology solutions in the mobile, cloud, security, IT, and big data spaces, including software and consulting services. As Cisco delivers the network that powers the Internet, we are connecting the unconnected. Imagine creating unprecedented disruption. Your revolutionary ideas will impact everything from retail, healthcare, and entertainment, to public and private sectors, and far beyond. Collaborate with like-minded innovators in a fun and flexible culture that has earned Cisco global