Office Manager/Bookkeeper - Full-time / Part-time

Office Manager/Bookkeeper

We are seeking an Office Manager / Bookkeeper, our offices are located in Miami, FL.

MUST be fluent in English & Spanish or Portuguese. Must have expertise in Quick Books Software. This position is responsible for the overall day to day functions of the AP & AR process in the specific functional area to which the associate is assigned (Invoicing, Vendor Records or Payment Processing). Excellent work life balance and great benefits!

Provides support to the Management in different duties including to maintain accounts receivable and payable records, to assist with employee’s documents filling and expenses, and support the administrative office daily tasks.

The Office Manager is responsible organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

Duties & Responsibilities:

• Keeps records of financial transactions for the company, using QuickBooks: Verifies, allocates, and posts details of business transactions to subsidiary accounts in journals from documents, such as sales slips, invoices, receipts, check stubs, and computer printouts and complete records to or through trial balance.
• Communicates (both in verbal and written form) with clients, suppliers, payroll agent, and banking contacts.
• Prepares appropriate schedules and reports as requested by clients (Client Statements) and partners ( Profitability Reports and Analysis, A/R Aging)
• Daily processing/follow-up of accounts receivable and payable to determine balances owed on accounts and cash-flow
• Reconcile employees’ time-cards and expenses, providing support to the management in all aspects related to the employees.

Requirements:

• Minimum of three years responsible accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger and financial reports.
• Ability to communicate clearly and concisely, verbally and in writing, in English & Spanish or Portuguese.

• Knowledge of regulatory requirements of processing payroll accounting transactions, payroll returns and Sale tax reporting in Florida.
• Ability to use calculator, Windows 7, Microsoft Office (Word, Excel, Outlook)
• QuickBooks minimum 2 years’ experience

Salary & Benefits:

• Salary range from $40k to $60k based on experience
• 70% of Health Insurance
• 2 weeks’ vacation after first year.