Facilities Assistant (macys.com)

Job Overview:
The Facilities Assistant is responsible for all Mail Room functions. The Facilities Assistant oversees all movement of parcels, equipment and mail related to postal mail and outside shippers. The Facilities Assistant also complete other Facilities related functions such as lamping and work station preparation.

Essential Functions:

Receive and sort all incoming postal mail into internal mailboxes.
Receive, manifest, deliver and signature receipt label all incoming courier letters and packages, equipment (UPS, FedEx, Airborne, Staples and all other identified couriers).
Manage all incoming and outgoing Business mail.
Stamp and deposit all outgoing mail into U.S. postal pick up location.
Process UPS Sends timely and accurately.
Pick-up and deliver all incoming inter-store mailbags.
Sort all incoming internal mail into internal mailboxes.
May act as liaison or contact for outside Vendors in absence of Facilities Manager.
Act as the Facilities Manager in his/her absence.
Maintain daily/monthly expense aprons for all outgoing UPS parcels.
Ensure all conference room equipment is operational and set up for meetings.
Responsible for maintenance of projection equipment, bulb changes etc.
Partner with Facilities Manager to ensure proper handling of all incoming mail and parcels.
Movement of office furniture or equipment if necessary for Office Changes including set up of all computer/ telecom equipment. Completes all tickets for installation or change of ergonomic equipment, keyboard tray and monitor arm changes.
May require some light maintenance such as lamping, keyboard tray set up or bulletin board installation.
Manage toner returns processing.
Back up for Invoice Processing and Purchasing.
Assist in organization and inventory of IT storage and equipment.
Complete office / cubicle moves, connects and disconnects.
Complete all office / cubicle preparation for new hires.
Manage inventory and distribution of Office/ Kitchen supplies in partnership with Administrative Assistants.
Regular, dependable attendance and punctuality.

Qualifications:

Education/Experience:

Ability to operate all necessary hand trucks, UPS and postal equipment.

Communications Skills:

Strong written and verbal communication skills.

Reasoning Ability:

High level of organizational and analytical skills.

Physical Demands:

This position may involve stooping, kneeling, climbing, crouching and lifting up to 25 lbs., as well as regular walking, standing, hearing, and talking. Requires ability to distinguish color, involves close vision, depth perception, and focus adjustment.

Other Skills:

Ability to work in fast paced multi-project oriented environment.
Proficiency in Windows, Excel, Word.

Company Profile:

As the fastest growing part of Macy's Inc. business, macys.com is achieving record sales and broadening our workforce. With offices in New York and San Francisco, macys.com is the best of all worlds. The entrepreneurial thinking of a Web business complements the stability and support of a national brand. Creativity and ingenuity partner with business acumen and tech savvy to build a unique business poised for continued growth. Employees at macys.com have long term opportunities and are encouraged to utilize their Supervisors and Human Resources for cross-functional movement to further their careers. At macys.com, we are committed to giving back to the community by partnering with local charitable organizations. By skillfully combining the power of the Internet with the best in retailing, macys.com is reaching new heights.

This job description is not all inclusive. Macy's Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.