ADMINISTRATIVE ASSISTANT/DIRECTOR - Full-time / Part-time

POSITION PURPOSE -
Performs full administrative and general office duties in support of a Director and/or department.

MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES -

• Schedule and coordinate appointments and make arrangements for meetings, conferences and travel to ensure effective management of supervisor' s/department' s calendar.
• Screen telephone calls and resolve or refer them as appropriate.
• Prepare routine letters, memorandums, agendas, presentations, forms, etc.
• Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
• Perform clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate.
• Maintain Director' s email and voicemail correspondence to maintain adequate and timely communication.
• May require some light accounting/budget review.

NATURE AND SCOPE -

• Provide primary support to a specific supervisor and/or department.
• No direct reports.
• Typically has frequent contact outside the work group.
• Typically assignments follow existing routines or instructions.
• Typically considers among a few options and past practice when solving problems
• Typically, guidance is always available and prior permission is required before changing work methods.

ENVIRONMENTAL JOB REQUIREMENTS - Must meet reasonable deadlines, quotas or demands for accuracy and/or may be involved in some mildly difficult situations.MINIMUM QUALIFICATIONS -

• Must be eighteen years of age or older
• Must pass the Drug Test
• Must pass the Background Check
• Must pass pre-employment tests if applicable

EDUCATION REQUIRED -
The knowledge, skills and abilities typically acquired through the completion of a high school diplomas and/or GED.

YEARS OF RELEVANT WORK EXPERIENCE - 2

PHYSICAL JOB REQUIREMENTS -

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about.
• On rare occasions there may be a need to move or lift light articles.

PREFERRED QUALIFICATIONS - Associate degree is preferred.

KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES -

• PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access) and the Internet.
• Strong written/verbal communication skills, strong organizational skills and attention to detail, strong interpersonal skills.
• Skills in operating office equipment (e.g., fax, copier, phone, etc.)