Meeting Manager - Full-time / Part-time

Seeking an Event Coordinator from a non-profit background with 1-3 years of expereince looking to move into a Meetings Manger role.

Responsibilities for this position include:

- Manage and coordinate meeting support functions for assigned meetings and events, including: development of meeting requirements, cost analyses, development of budgets, management of room block, preparation of management reports, coordination of the registration process and management of on-site meeting logistics.
- As directed by the Vice President - Industry Engagement, investigate and recommend meeting sites and facilities for smaller-sized meetings; coordinate selection with sponsoring departments.
- Assist with contract negotiations for hotel for smaller-sized meetings.
- Process meeting registrations. Generate confirmation letters, registration lists, badges, tent cards and reports related to meetings and conferences.
- Coordinate speaker support - including coordination of A/V requirements, bios, content outlines, handouts, hotel and travel arrangements; and departmental files.
- Act as a resource in the development of marketing plans and promotional materials for assigned meetings.
- Manage communications and information flow with contracted hotels, including preparation of function sheets and staff/speaker rooming lists. Manage set-up and logistical requirements with hotels.

About Aerotek: Aerotek, headquartered in Hanover, Md., is a leading provider of technical, professional and industrial staffing services. Established in 1983, Aerotek is an operating company of Allegis Group, the largest provider of staffing services in the U.S. Aerotek operates a network of more than 200 non-franchised offices throughout the U.S., Canada and Europe. For more information, visit aerotek.com. Aerotek is acting as an Employment Agency in relation to this vacancy.