Administrative Assistant - Full-time

We are seeking an Administrative Assistant to support our President and Marketing Director. Responsibilities may include screening calls, managing calendars, making travel arrangements, receiving and directing visitors, meeting and event arrangements, word processing, handling mailing duties, laminating and other administrative duties as assigned. Requires strong computer and Internet skills, flexibility, strong communication skills, excellent interpersonal skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters is required.

Essential Duties:

• Provides professional administrative support
• Processes department correspondence, project and reports as assigned
• Communicates with internal and external guests in a friendly and professional manner
• Processes and files incoming paperwork, emails and faxes
• Organizes and prepares various reports in Excel  on daily, weekly and monthly basis
• Supports and assists President and Marketing Director with ad hoc projects and reports as needed
• Performs general clerical duties to includes but not limited to: photocopying, faxing, mailing and filing
• Coordinates, organizes, schedules and sets up meetings and conferences for Corporate and Operations staff
• Coordinates and books all travel arrangements on an as-needed basis
• Assists and supports President and Marketing Director with filing and organization
• Maintains confidentially of all documents and communication
• Maintains and projects a professional company image through in-person and phone interaction
• Computer research, downloading and uploading data
• Errand running and occasional supply run
• Miscellaneous tasks as assigned

Required:

• Associates degree; Bachelor’s degree preferred
• Strong communication skills; both written and verbal
• Strong Business acumen & professional character
• Strong organizational skills
• 1+ years Office admin support
• Proficiency of Microsoft Office Suite required, including Outlook, Word and especially Excel