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Administrative Assistant III - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Mounds View, MN Mounds View, Minnesota |
About this job
POSITION DESCRIPTION:
This role will support and be a key partner to the CRHF Sr. Director of Research and Technology and Research & Technology management and teams of scientists and engineers. Daily activities include interaction with high-level contacts and exposure to sensitive information requiring considerable use of tact, diplomacy, discretion, and judgment.
POSITION RESPONSIBILITIES:
* Performs various administrative duties including preparing travel itinerary to include flight/hotel/ground transportation arrangements, manages management staff's email and calendars, prepares expense reports for signature, manages files/archived documents, and other requests for information.
* Takes the initiative to act quickly, professionally, and is flexible when managing many tasks simultaneously. Ensures accuracy, diplomacy, and judgment when handling telephone calls, documents, correspondence, or visitors.
* Type correspondence, reports, and presentations into final format which reflects professionalism and formatting is consistent with type of presentation being made. Ensures company policy and procedures are adhered to.
* Schedules meetings and ensures the room reservation/equipment/food orders are set up and starts (dial-in) the teleconferences, video conferences, WebEx/Live Meetings to get the meeting started.
* Acts as an information resource on organizational and Company policies and procedures.
* Manages numerous logs and reports where information from a variety of sources is requested and where action items and/or issues are resolved.
* Applies knowledge of business priorities and company organization when assisting in the development, implementation and monitoring of internal operating systems and procedures.
* Conducts special projects as directed.
* Provides project support to a functional group or business process as needed.
* Interacts with peers and upper management on a daily basis.
* Cognizant of business priorities, personnel, and Company practices.
* Consistently follow department and Medtronic policies.
BASIC QUALIFICATIONS:
IN ORDER TO BE CONSIDERED FOR THIS POSITION, THE FOLLOWING BASIC QUALIFICATIONS MUST BE EVIDENT ON YOUR RESUME:
EDUCATION REQUIRED: High School degree or GE
YEARS OF EXPERIENCE: 4+ years of administrative support experience
SPECIALIZED KNOWLEDGE REQUIRED:
* Strong verbal and written communication skills
* Experience with Microsoft Office applications, video/audio conferencing
* Demonstrated planning, organizational, problem solving, and judgment skills
* Experience with meeting/calendar coordination
* Budget/cost center management
* Ability to work independently and as a team member
* Flexibility and adaptability
* Ability to work well under pressure in a fast paced dynamic environment
DESIRED/PREFERRED QUALIFICATIONS:
* Associate's Degree
* Medtronic administrative experience
* CPS or CAP certificates
* Experience supporting senior management (Director, VP levels)
* Advanced knowledge with Microsoft Office applications, video/audio conferencing
* Experience with Medtronic's eCats program for contracts and consulting payments
PHYSICAL JOB REQUIREMENTS:
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers.
ABOUT MEDTRONIC:
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We can accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
This role will support and be a key partner to the CRHF Sr. Director of Research and Technology and Research & Technology management and teams of scientists and engineers. Daily activities include interaction with high-level contacts and exposure to sensitive information requiring considerable use of tact, diplomacy, discretion, and judgment.
POSITION RESPONSIBILITIES:
* Performs various administrative duties including preparing travel itinerary to include flight/hotel/ground transportation arrangements, manages management staff's email and calendars, prepares expense reports for signature, manages files/archived documents, and other requests for information.
* Takes the initiative to act quickly, professionally, and is flexible when managing many tasks simultaneously. Ensures accuracy, diplomacy, and judgment when handling telephone calls, documents, correspondence, or visitors.
* Type correspondence, reports, and presentations into final format which reflects professionalism and formatting is consistent with type of presentation being made. Ensures company policy and procedures are adhered to.
* Schedules meetings and ensures the room reservation/equipment/food orders are set up and starts (dial-in) the teleconferences, video conferences, WebEx/Live Meetings to get the meeting started.
* Acts as an information resource on organizational and Company policies and procedures.
* Manages numerous logs and reports where information from a variety of sources is requested and where action items and/or issues are resolved.
* Applies knowledge of business priorities and company organization when assisting in the development, implementation and monitoring of internal operating systems and procedures.
* Conducts special projects as directed.
* Provides project support to a functional group or business process as needed.
* Interacts with peers and upper management on a daily basis.
* Cognizant of business priorities, personnel, and Company practices.
* Consistently follow department and Medtronic policies.
BASIC QUALIFICATIONS:
IN ORDER TO BE CONSIDERED FOR THIS POSITION, THE FOLLOWING BASIC QUALIFICATIONS MUST BE EVIDENT ON YOUR RESUME:
EDUCATION REQUIRED: High School degree or GE
YEARS OF EXPERIENCE: 4+ years of administrative support experience
SPECIALIZED KNOWLEDGE REQUIRED:
* Strong verbal and written communication skills
* Experience with Microsoft Office applications, video/audio conferencing
* Demonstrated planning, organizational, problem solving, and judgment skills
* Experience with meeting/calendar coordination
* Budget/cost center management
* Ability to work independently and as a team member
* Flexibility and adaptability
* Ability to work well under pressure in a fast paced dynamic environment
DESIRED/PREFERRED QUALIFICATIONS:
* Associate's Degree
* Medtronic administrative experience
* CPS or CAP certificates
* Experience supporting senior management (Director, VP levels)
* Advanced knowledge with Microsoft Office applications, video/audio conferencing
* Experience with Medtronic's eCats program for contracts and consulting payments
PHYSICAL JOB REQUIREMENTS:
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers.
ABOUT MEDTRONIC:
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We can accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
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