Project Office Assistant - Full-time / Part-time

Office Project Assistant for Civil Engineering firm located in the Irvine CA area.

This is a Full-Time Temporary to Hire opportunity, pay rate $18-$22/hour, depending on experience. Hours 8:00 am - 5:00 pm, Monday-Friday. Overtime is possible. Business dress code. Company offers benefits once hired, to include Medical, Dental, and Vision Plans. Company also offers annual appraisals and employee educational assistance program.

Please submit resume for immediate consideration

Responsibilities:

Prepare cost proposal and other multi-worksheet Excel spreadsheet templates from scratch & populate / edit existing Excel workbooks

Format reports and other technical documents in Word

Perform internet-based research on project pursuits, clients, and other related marketing items

Complete marketing-related spreadsheets and accounting forms

Provide project-related assistance to office staff on submittals and other project / client requirements

Manage shared email folders within Outlook

Greet visitors

Prepared shipping packages / general mail

Set up meetings, conferences, and travel arrangements

Collect, sort, and distribute daily mail

Answer and direct phone calls and distribute messages

Support various departments with word processing, copying, printing, binding, and collating reports and other documents

Monitor and replenish copier / printer toner as needed

Monitor and replenish lunchroom and general office

Order, stock, and organize kitchen & office supplies

Organize and tidy reception and common areas (conference rooms, storage rooms, supply room, lunchroom, mailroom, etc.), as needed

Organize and clean refrigerator once a month

Assist with lunch meeting arrangements including offering beverages to guests, set-up and clean-up

Assist with travel arrangements

Assist with Social Committee planning and coordination

Coordinate with vendors on delivery, purchase and payment

Requirements:

Min 2 years Administrative experience; experience within Civil Engineering industry a plus, but not a must

Advanced Computer skills in MS Excel, Word, and Outlook is a Must! Will be required to create multi-worksheet workbooks from scratch with basic addition, subtraction, multiplication and division formulas

Accurate Typing 40 wpm min

Good verbal and written communication skills

Must be able to multi-task and function in a fast-paced environment with accuracy and clarity

Must be a motivated and well-organized team player, have a strong work ethic, and a "can-do" problem-solving attitude

Ability to handle varying deadlines in a necessity

Accuracy, attention to detail and excellent customer service skills are an absolute requirement

Respect for confidentiality and discretion is necessary

This position requires the ability to lift and / or carry files, rolled documents and typical office supplies