Senior Administrative Assistant - Rockville, MD - Full-time / Part-time

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)     
     
The Senior Administrative Assistant will support the Chief Medical Officer, Care Services as well as 3 Regional Medical Directors and 1 National MD with administrative tasks. This role will include more traditional administrative/clerical support roles including: scheduling, presentations, spreadsheets, special projects, and processing requests for signatures on governance documents for role. Additional duties include answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance.            

     
This is a fast paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.          
 
This position will also have BSL (Business Segment Liaison) responsibilities including: New hire onboarding / offboarding, equipment ordering and set-up, software purchases and office supply ordering. Senior Administrative work will involve direct client interaction.             
 
Primary Responsibilities:            


Create / maintain calendars and coordinate meetings avoiding scheduling conflicts      

Sorting letters and checking for errors; batching for mailing as a team resource for distributing hard copies as needed; monitors printers     

Maintain compliance with turnaround times based on the member's product, the type of request and the specific regulatory agency     

Create / prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner        

Schedule, coordinate, and/or set up resources and technology needed for meetings / events    

Make travel arrangements for meeting attendees and host, coordinate, and/or facilitate meetings / external events as needed      

Complete and correctly submit required Service Requests to support department needs      

Track requests for on-time completion      

Take proactive measures to prevent missed deadlines          

Support Senior team members in preparing presentations and other duties as assigned   

Required Qualifications:                    



High School Diploma or equivalent
1+ years of administrative support experience in a corporate setting
Intermediate level or greater proficiency in MS office, especially Word, Outlook, Excel and PowerPoint
Strong focus and accountability for customer service
Must be detail oriented and consistently complete projects that are thorough, accurate and timely
Must have a polished demeanor and be comfortable working with people at all levels
Experience working in a fast-paced, matrix organization
Preferred Qualifications:                    

Bachelor’s or Associates’ degree       
Business Segment Liaison (BSL) or onboarding experience or ability to become certified as a UnitedHealthcare BSL    
Intermediate or greater proficiency with Visio and Concur   
Knowledge of SharePoint   
   
Careers with Optum. Here's the idea. We built an entire organization around one giant objective; make health care work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)   
   
Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
   
Job Keywords:  Administrative Assistant, Senior Admin, Onboarding, Onboarding Specialist, Business Segment Liaison, Senior Administrative Assistant, Rockville, MD, Maryland     
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