Administrative Assistant (HR Department)

Top 3-5 Must Haves:
1. Calendar management - this person will be managing the Director of HR calendar while the normal admin is on maternity leave - they work in Outlook
2. Customer Service - they will be working on the phones with internal management - so they must have excellent communication and phone skills
3. Administrative Experience - 2-5 years in a professional environment



Client Job Description:
* Support Human Resources department within a global private equity firm.
* Provide administrative support to the VP of Human Resources, HR Coordinator and Recruiting Coordinator which will include:
o Daily calendar management
o Schedule appointments, meetings, conference calls, events, and functions
o Handle incoming client calls, deliver accurate and timely messages, and answer inquiries as appropriate
* Manage correspondence with internal team and other departments for meetings and conferences.
* Participate in weekly HR meeting and record minutes/action items.
* Responsible for handling job verification inquiries.
* Process, reconcile, and track all department related invoices. Work closely with AP to track approval process.
* Work closely with the HR Coordinator to process exit interviews.
* Work with other administrative assistants on the floor to ensure the copy room and kitchens are properly stocked.
* Prepare HR team for the day by opening their offices before arrival, printing up their calendars, and prepping equipment for the day.
* Assist HR team in year-end performance review process.
* Assist with other HR special projects as needed.

About Aerotek:

Aerotek, headquartered in Hanover, Md., is a leading provider of technical, professional and industrial staffing services. Established in 1983, Aerotek is an operating company of Allegis Group, the largest provider of staffing services in the U.S. Aerotek operates a network of more than 200 non-franchised offices throughout the U.S., Canada and Europe. For more information, visit .

Aerotek is acting as an Employment Agency in relation to this vacancy.