Office Manager

Office Manager (Marshfield, WI)
MARSHFIELD, WI 54449-3707
hannahcenter.com
Work Site County: Wood - Marshfield Area

Pay: $9.50 per hour

Duration/Usual Hours per Week: This is a full time position. 36-40 hours per week.  

Shift/Work Days: This position works Monday, Tuesday, Thursday and Friday 9am-4pm. Wednesday’s 8am-4pm.  

Number of Openings: 1

Profile/Skill Set:

• Education – High School Diploma required. Associates degree in related field or 2 years’ experience in related field required.
• 2 years prior office/clerical experience preferred
• Professional Licenses/Certifications – None required
• Valid Driver’s License – Required (Class D, Auto, Light Truck, Moped required)
• Proof of auto insurance required and clean driving record
• Knowledge of Microsoft Office software applications including Word, Excel, Power Point, Access, Gift Works and Publisher knowledge helpful and preferred. 
• Ability to accurately compute numbers using simple math (addition, subtraction, multiplication, division, percentages)
• A positive demeanor and cooperative attitude is paramount to the success of The Hannah Center
• Must possess a high degree of confidentiality
• Self-motivated
•  Project manager skills
• Positive communication skills
• Ability to develop positive interpersonal relationships
• Physically able to lift up to 40 pounds, complete stairs frequently throughout the day
• Data entry

Duties and Responsibilities of the job:

• Open & close The Hannah Center as needed.
• Oversee & maintain a sufficient level of office supplies, postage & forms.
• Update all forms, files and manuals as advised by the Program Coordinator.
• Keep office area well organized and clean.
• Answer phones, take messages & distribute accordingly.
• Manage Clearinghouse including volunteers, order intake & output and inventory.
• Warmly welcome all visitors of The Hannah Center.
• Ability to accurately verbalize to the community the functions of the HC; the pro-life message and how the HC supports it.
• Exhibit active listening skills, and positive verbal and non-verbal communication skills at all times.
• Ability to treat all residents with equal respect and provide positive support.
• Collect, sort & distribute mail appropriately
• Maintain all databases.
• Maintain an updated organization “Wish List”.
• See that correspondence is typed, copied & mailed on a timely basis.
• Keep updated information on donors, volunteers & residents.
• Maintain mailing list and email mailing list.
• Keep accurate records in ledger and database on all donations/incoming funds (monetary & in-kind, Resident rent, etc.) and run reports as needed.
• Volunteer maintenance including training, keeping accurate information & scheduling (in-house & special events).
• Run errands, provide transportation for residents & their families, and deliver items in the community when requested by the PC and/or Board of Directors (BOD).
• Assist in any duties related to special occasion/fundraising events as requested by the PC or BOD.
• Coordinate mailings (bulk and regular).
• Prepare and deliver bank deposit each week; review accuracy with Program Coordinator.
• Communicate with Program Coordinator on assigned Resident chores and monitor for compliance.
• Check The Hannah Center’s email daily and follow up appropriately.
• Oversee the daily administrative functions of The Hannah Center.
• Design work as needed. (i.e. publicity and fundraising material, HC stationary)
• Report to Program Coordinator all resident, client & staff needs or problems that need the PC’s attention.
• Maintain house operations in absence of Program Coordinator.
• Communicate with the Resident Advocates as needed.
• Assist the PC with personnel duties, as needed.
• Perform any and all other tasks as requested by the PC and/or BOD.

Benefits: 5 paid vacation days after 90 day probationary period.

Company Profile: The Hannah Center's primary function is to provide a home for women and her children in crisis. Our mission is to assist women in life crisis through compassion and guidance in a nurturing environment. At The Hannah Center we are committed to Preserving LIFE, Providing a HOME and Promoting CHANGE in each woman we serve. The Hannah Center also serves as a Clearinghouse of baby and children items including diapers, wipes, and formula. These items are available to community members in need at no cost.
Please send your resume to tricia@hannahcenter.com