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Membership Support Counselor I
| Hours | Full-time |
|---|---|
| Location | Orlando, FL Orlando, Florida |
About this job
Membership Support Counselor I
Membership Support Group provides administrative support related to all HGVClub Mandatory and Voluntary Memberships, Affiliated resorts and Hilton Club New York, sustaining all the administration functions for our call centers operations located in Orlando and Japan. Supporting other departments such as rental, HOA, Deeding and compliances and sales. The above purpose is a support to our mission of providing a spectacular quality of service and maintaining excellent response standards as we communicate with our members, guests and associates. Through our commitment to continually educate and encourage our members, we will promote maximum utilization of our products’ distinctive benefits.
What will I be doing?
As a Membership Support Counselor I you would be responsible for executing your position’s responsibilities in alignment with our Spirit of Service culture and driving company success through performing the following tasks to the highest standards\:
- Perform all actions related to the enrollment of all new HGVClub memberships, including accurate contract processing for all existing and new affiliation resorts according with our business rules.
- Complete all estoppel requests for Voluntary Properties and West Gate.
- Coordinate and perform the cancellation of HGVClub memberships due to expiration, resale, default, etc.
- Process FDI payable reports, handle functions relating to early drops for BP.
- Fulfill all requests for HGVClub materials, Hilton Honors cards and /or forms.
- Retrieve and mail/e-mail reservation confirmations as requested by our call center operations
- Handle authorization designation forms accordingly and on a timely manner. Communicate with the member if any obstacle arises that prevents the processing of the form.
- Retrieve and handle Reservation reports and Fiesta Americana Vacation Club reports accordingly.
- Process requests for change of address, phone number, e-mail address in Voice
- Hilton Honors\: Perform all functions related to the enrollment of new Hilton Honors accounts. Process daily Hilton Honors reports and fulfill requests for Hhonors cards, mutual account applications and merging of accounts. Assist with end-of-year Hhonors report as needed.
- Responsible for processing the Inclusive Club Dues report on a daily basis, insuring accuracy in inputting new membership types and service codes.
- Answer inbound telephone calls coming to the Membership Support Group hunt line and respond written correspondence from members, owners, title companies and lawyer offices regarding resale, name changes and change of ownership procedures and process. Perform outbound calls to follow up on all requests. Check voice mail left on the hunt line and reply to all callers within 48 hours.
- Facilitate incoming and outgoing mail distribution process for all Owner Services and Membership Support Group team members.
- Fulfill the department’s requests for office supplies, while tracking and maintaining accurate records. Responsible for the efficient procurement and utilization of these supplies, department equipment and materials for new and existing department staff.
- Process verifications for Scotland, Grand Pacific, Sunset Cove and Shell Island affiliates in a timely manner.
- Prepare and send Market Value letters as requests come through while using the approved letter template and inputting the correct information according to the member’s account.
- Complete the process of creating memberships that come through the “My Career/LVN Grand Accomplish” program.
- Handle the charge back reports and communicate with members accordingly to facilitate the collection of amounts disputed.
- Provide support to the Rental Specialist as needed, not excluding answering inbound telephone calls regarding our rental program.
- Perform any special projects or reasonable requests by management that supports the department’s mission and goals.
What are we looking for?
Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering commitment to innovation, quality, and continued growth. At the core of our company’s success are our Team Members. To fulfill this role successfully, you must possess the following minimum qualifications and experience
- One year professional customer service experience
- Proficiency with Microsoft office
- Excellent organization skills
- Ability to pay attention to details
- Multi tasks atmosphere
- High School/GED
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions\:
- Associates Degree/College Diploma
- Bilingual Preferred
What will it be like to be a Team Member with Hilton Grand Vacations?
There’s something truly unique about Hilton Grand Vacations. The foundation of our culture has been about creating memorable experiences and making a positive impact within our industry and the communities in which we live and work. Our Team Members are the driving force behind these efforts. It is their talent, passion, and commitment to our brand that has fueled the success of Hilton Grand Vacations.
Hilton Grand Vacations develops, markets, and operates a system of brand-name, high-quality vacation ownership resorts in highly desirable vacation destinations. Our company also manages and operates two innovative club membership programs\: Hilton Grand Vacations Grand Vacations Club® and The Hilton Club®, providing exclusive exchange, leisure travel, and reservation services for more than 250,000 Club Members.
Currently, Hilton Grand Vacation is a subsidiary of Hilton. We presently anticipate that, at some point in 2016, Hilton Grand Vacations will be spun off from Hilton and become an independent, public company. We do not anticipate that this change will affect your terms of employment.
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