Executive Assistant to CEO - Full-time

Asset Management Firm seeking an EA to their CEO. Experience supporting a Chief Investment Officer a plus!
Overall management of every element of employer life both personal and some professional; manage daily routine of office including but not limited to phones, filing, correspondence, mail, errands
Handle intense, complex and ever changing travel itineraries both private and commercial; liaison with pilots, assistants and drivers
Calendar management requiring ever changing appointments and itineraries; keep annual calendar on employer whereabouts for tax purposes
Communications liaison with office partners and assistants
Maintain personal accounting and records; budget for renovations, personal projects and events
Perform data analysis and research for the purchase and sale of valuable art and fine antiques
Proxy for employer in his absence; represent employer on meetings with condo boards, real estate transactions, art transactions and philanthropic boards
Travel extensively with employer to meet all personal and professional needs
Keep employer updated on latest technology advances for web and social media and update equipment and websites as necessary
Supervise assistants, household staff including but not limited to housekeepers, butlers, chefs and temporary personnel
Estate manage for residences; hire staff for estates and oversee management of all personnel including but not limited to estate managers, grounds keepers, pool servicing, housekeepers
Project manage estate renovations and oversee every element from design implementation, meeting with but not limited to architects, interior designers, general contractors, electricians, plumbers
Manage flow of information regarding multiple ongoing and one time projects; produce weekly documentation tracking progress and budgets on various projects both routine and innovative
Handle home Audio/Video installation and updates; literate in employer audio/video and IT equipment and systems and produced manuals on the operation of all
Prepare, format and summarize critical information and research regarding overall scope and timing of projects including yearly, monthly and new initiatives
Meet critical and intense deadlines on initiatives, projects and events
Design and oversaw every aspect of event planning and production; coordinate all aspects of events including guest lists, invitations, food and wine tastings and hiring of all vendors needed to produce events
Manage and oversee all philanthropic projects; research employer philanthropic efforts to assure transparency and good governance
Coordinate the purchase of art, antiques, wine from various auction houses, process payments and shipments of items purchased or sold
Research professional/business and personal items online and through archival bases based on employer interest and current trends
Interact as representative of employer with high level executives, politicians and celebrities; entertain at a high level for both personal and professional interests of employer
Handle and managed family customized services as needed


Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.

•Excellent administrative skills. •Must be proactive and a self-starter. •Applied advanced knowledge of Outlook, Word, PowerPoint and Excel, Access (Windows). •Strong communication skills. •Strong interpersonal skills, ability to work with all levels of staff members and varied work styles. •Excellent problem solving skills. Must be able to find solutions with minimal direction. •Possess outstanding organizational skills. •Possess analytical ability to gather and summarize data for reports. •Capable of utilizing discretion in managing confidential or sensitive information. •Be a team player, dealing effectively with co-workers and internal clients at all levels. •Must be detail-oriented. •Ability to work in a high paced environment that requires multi-tasking. •Availability for some overtime work required. •5 years similar progressive, C — level experience required