Administrator, Accounts Payable

As the nation's leading bottled water company, Nestl Waters North America is dedicated to providing customers with healthy hydration options. Alongside that, we're also committed to developing our people -- enabling them to make the most of the many elements that help them to succeed.

Nestl Waters consists of four business units: Corporate, Retail, Supply Chain and ReadyRefresh by Nestl. Whichever one of these areas you choose to join, you'll find yourself collaborating with a highly talented team on work that's challenging, engaging and incredibly rewarding. You'll be an essential element of our success: trusted, empowered and supported to make a lasting impact on the very future of our business. It's a chance to use your knowledge, skills and experience to shine brightly and achieve your ambitions -- all while delivering healthy hydration to millions of customers.

An essential element of our ongoing growth, the Retail team at Nestl Waters is the perfect place for ambitious and aspiring individuals to achieve their dreams while building fulfilling careers. Roles on the Retail team include sales and account professionals and all offer the chance to truly impact our business at our hundreds of Retail partners. Pair this with the support you need to work with confidence -- and triumph in everything you do and you have a winning combination. Join this part of Nestl Waters, and you'll be able to use your talent to have a direct and meaningful impact on our success as you deliver healthy hydration to millions of our customers. Not only that, but you'll discover your accomplishments are recognized with a range of outstanding benefits designed to help you prosper both at work and outside of work.

We are currently seeking a Administrator, Accounts Payable to be located in Coppell, TX and reports to Customer Service Manager. This position is responsible for providing customer administrative support for the Retail organization. The primary responsibilities include the following: validate customer/vendor invoices to ensure authorized promotional spending; timely, accurate preparation and processing of promotional settlements for direct, indirect customers and vendor payments. In addition, this position will provide additional administrative support where applicable to streamline business processes.

Key responsibilities for this position include, but are not limited to:

Validation and audit compliance

* Research and validate customer's or vendor's invoices to ensure authorized promotional and non-promotional spending

* Ensure settlements are in compliance with Nestle Accounting Standards

Process settlements for Retail direct and indirect customers, and Retail vendors

* Preparation and input of check, deduction, or credit memo payment requests in the trade promotions management system / SAP accurately and timely

* Timely and accurate scanning of settlement documentation into SAP Dispute Management

* Identification and collection of unauthorized deductions

Provide information to Retail business partners as needed

* SAP/Trade promotional management system reporting (volume and/or spend)

* Research pending and settled check requests, deductions, and credit memos per customer, sales, and audit requests

* Identify and communicate customer trends and behaviors, including process improvement opportunities to reduce re-work and maximize productivity

* Ad-hoc reporting and documentation assistance on as needed basis

* Audit and compliance requests for information

KEY MEASURES

* Month End Unresolved Balance (Total balance against goal and percent greater than 90 days old)

* Month End Unresolved Occurrences (Total occurrences and percent greater than 90 days old)

* RCS Audit Compliance

* SAP Dispute Management Accuracy

* SAP Dispute Management -- Scanned documentation

LINKAGES/HAND-OFFS (with other parts of the organization)

* Retail Sales

* This position is will interact extensively with Retail Sales in all areas of customer administration

* Retail Customer Services

* This position will interact extensively with Business Analyst, Customer Service Coordinators, A/R Analysts, Remittance Analysts and Deduction Analysts.

* Supply Chain

* This position will interact with Customer Supply Chain Managers to identify and resolve customer trends

Qualifications

Key qualifications for this position include, but are not limited to:

* 3 -- 5 years of comparable work experience in the consumer products industry or with a food/beverage broker. Trade promotion experience preferred.

* Ability to handle multiple tasks and shifting priorities

* Strong communication skills, written and verbal

* Detail-oriented

* Fast and accurate data entry skills

* College coursework in finance/accounting required.

* MS Office Excel experience required

* Extensive use of computer required (minimum six hours per day)

* Must enjoy working in a team-based environment, and interacting with multiple business partners

We offer competitive pay based on education, experience, and other qualifications. We offer comprehensive benefits including medical, prescription, dental, vision, flex, life, disability, EAP, 401(k) with match, profit sharing, tuition reimbursement, paid vacation, and more.

Nestl Waters North America is the nation's leading bottled water company. Our water brands include Poland Spring, Arrowhead, Ozarka, Deer Park, Zephyrhills and Ice Mountain, Nestl Pure Life, S. Pellegrino, Perrier and Acqua Panna. Our tea brands are Nestea, Tradewinds and Sweet Leaf. We're passionate about creating shared value for society in all kinds of ways: from providing careers and benefits to communities where we operate to environmental stewardship -- most notably responsible water management, lightweight packaging and advancing recycling in America. As a valuable part of our team, you'll receive a competitive total rewards package -- something that will provide you with the support you need to thrive both inside and outside of work. It's not just the work that you'll find fulfilling here though. As you build a career with us, you'll receive exactly the kind of benefits you'd expect from a leading name in healthy hydration. The only question is, what elements will help you succeed at Nestl Waters?

The Nestle companies are equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran