Office Assistant

Job Title: OFFICE ASSISTANT

Classification: PART-TIME / NON-EXEMPT
Reports To: GENTLE BARN MANAGER- MISSOURI

GENERAL SUMMARY:

This part-time position will provide administrative support to the Gentle Barn Manager in Missouri while greeting all visitors, volunteers, donors, and special guests in a friendly and professional manner. The Office Assistant will answer and route all incoming calls, respond to email inquiries, provide data entry support, and other duties as assigned.

PRINCIPAL DUTIES & RESPONSIBILITIES:

• Provide administrative support to the Gentle Barn Manager in Missouri
• Welcome all visitors, volunteers, donors, and special guests
• Route all incoming calls and provide answers/referrals to phone inquires
• Monitor and respond daily to email inquires from primary company email address
• Ensure all volunteers sign in/out upon arriving or departing for their shift
• Maintain store inventory and sent to GB main office weekly
• Maintain a safe, clean, and organized reception area
• Assist in the ordering, receiving, stocking, and distribution of office supplies
• Ensure the merchandise storage shed is clean and organized
• Date entry, photocopying, faxing, filing, and collating as needed
• Assist with money deposit and ensure documents are sent to GB main office weekly
• Run the Gentle Barn store on Saturdays and ensure it is cleaned and stocked at the end of your shift

• Schedule and maintain the Gentle Barn Missouri calendar of various groups, birthday parties and private tours
• Provide additional support with group and tours as needed
• Provide information regarding schedule availability
• Confirm events and answer any questions the client may have
• Send thank you cards to past groups, birthday parties, and private tours

QUALIFICATIONS:

• Must possess a high school diploma or equivalent (GED)
• Minimum 2 years of administrative experience and/or training, or equivalent combination of education and experience
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and email programs
• Excellent verbal and written communication skills
• Highly organized with strong attention to detail
• Must be a proactive problem solver
• Capable of being a strategic and creative thinker
• Must be capable of working both independently and as part of a team
• Proven skills in interfacing with a wide range of professionals
• Ability to exemplify both discretion and confidentiality