Executive Assistant - Full-time / Part-time

Are you a high level Executive Assistant seeking work with a great company right here in Reno? Aerotek is currently looking for an Executive Assistant professional to perform a variety of administrative and clerical tasks. Performing administrative duties for one or more executives/ managers in the R&D and Engineering Department.

Job Description:

• Prepares correspondence, quotes, proposals, expense reports, non-disclosures and other reports for management.
• Helps coordinates miscellaneous R&D expense and capital purchases for R&D/ Engineering Department.
• Negotiate and expedite new and existing contracts relating to the location facility internally and externally.
• Answers telephones; assists callers and relays messages; may serve as receptionist. Opens and distributes mail/faxes.
• Coordinate travel with local & foreign engineering staff, conference room set up, and meals when necessary for executives and company visitors/ customers.
• Work with local and Japan/ remote R&D staff to coordinate projects, time and expense tracking using various tools such as MS Excel, MS Project, and SAP.
• Help with patent searches, patent application documents, invention disclosures, patent tracking.
• Help with yearly departmental budgeting tasks, compiling monthly spend reports, capital asset tracking with help from finance dept.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel/Office. Ultimately the ideal candidate will work closely with the other staff to ensure the efficient and smooth day to day operation of the office. We are looking for someone that is wanting to grow with our company.

Potential candidates must be able to work Monday - Friday.

Interested/qualified candidates, please send updated resume and 2+ professional references in order to be considered.