Procurement Analyst 2

IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PROCUREMENT ANALYST, OR REACHABLE ON THE PROCUREMENT ANALYST CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.

The Office of Financial Management within the Facilities Management unit is responsible for developing, implementing, monitoring, and controlling the agency's annual OTPS, PS, and capital budgets, procurement operations, and account payable functions. The successful candidate will perform essential tasks related to purchasing goods, services and/or construction, and in processing procurement documents and contracts as required.

With oversight of the Deputy Director of Financial Management, the selected candidate will manage procurement activities, including the following tasks:

- Procure competitive bids, RFP's, and other competitive solicitations required to complete the acquisition of goods and service contracts.

- Process commodity orders utilizing the New York State Requirement Contracts, New York City Requirement Contracts, Punch-Out (MRO) orders, and/or Micro-purchase orders as necessary.

- Accurately and efficiently manage procurements from time of assignment until registration, including Micro purchases, small purchases, formal contracts, and MWBE innovative procurements.

- Ensure specifications and scopes of work comply with City-wide regulations and all NYC Procurement Policy Board (PPB) Rules.

- Process, track, and reconcile requisitions against DCAS Requirement Contracts, PASSPort, FMS Punch-Out, and Non-DCAS Contracts

- Utilize the City P-Card to acquires goods and services not available through DCAS Requirements Contracts/DMSS Central Storehouse, etc as necessary.

- Prepare and submit monthly P-Card spending package to Fiscal Affairs for payment processing

- Prepare Receiving Reports for Engineering Audit Bureau, and Accounts Payable unit.

- Perform other duties as assigned.

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in "1" above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in "1" above; or
4. A combination of education and/or experience equivalent to "1", "2", or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in "1" above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

- High proficiency in Microsoft Office suite - Knowledge of the NYC Procurement Laws and Guidelines - Experience working in the New York City Financial Management System (FMS) and PASSport performing contracting, procurement, and sourcing functions. - Excellent writing, interpersonal, customer service and presentation skills - Must be detailed oriented and well organized ability to multi-task, meet deadlines and work independently,

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.