Invoice Clerk - Full-time / Part-time

Invoice Clerk

Starting rate of pay: $17.00/hr

Company Benefits: 

• Flexible Hours

• Employee Discount

• 10 Paid Holidays

• Medical/Vision/Dental Package*

• Free Life Insurance*

• Vacation and Sick Leave*

• Voluntary Insurance Plans (Life, Disability, Cancer, Accidental)

• Long Term Disability

• Wellness Program 

• Discounted Gym membership-(YMCA) 

• Matching 401K*

• Free Life Insurance*

• Vacation and Sick Leave*

• Matching 401K*

• Management Bonuses*

*For qualifying positions

We are looking for an Invoice Clerk working in conjunction with our AP department. The main duties are to verify amounts received, cost of goods against system and invoice, and authorize invoices of Merchandise Purchases to be paid. The reconciliation of these invoices require:

i. Errors in Vendor and/or Department are corrected

ii. Errors or discrepancies in Cost or Retail is corrected

iii. Discounts and Allowances are reviewed for timeliness and should be highlighted so to be taken on a timely basis

Processing Invoices and Purchase Orders for data entry in to Accounts Payable

a. Invoices and P.O.s are batched and a totaled

b. Invoices and P.O.s are data entered into the A/P system by Batch number by Store by Department (including Vendor, Date, Invoice Number, Discounts, G/L number, Cost, Retail and Total amount of invoice

Processing for Accounts Payable Payment

a. Invoices without terms are defaulted for “net 30” (to be paid 30 days from date of invoice)

b. Invoices with terms other than the default are inputted accordingly

c. A date for payment is selected and entered into the system (pay through date) and the system selects the invoices due at the pay through date

d. Checks and Remittance are printed, disbursed and matched to invoices

e. Each check is matched to its’ invoice and verified

f. After verification, checks are mailed