Accounts Assistant

Position Summary & Duties Responsible

POSITION SUMMARY

Accounts Assistant (Billing) will perform a variety of routine accounting and related clerical tasks that involve financial recordkeeping and transactions. Process financial transactions and enter/retrieve data and/or information into manual or technological systems. Functional areas of responsibility include cash receipts, disbursements, accounts receivable, billing, accounts payable, purchasing, treasury, and payroll. Will maintain a variety of hard copy and electronic files and records.

DUTIES AND RESPONSIBILITIES

The Duties and Responsibilities are dependent on the section assigned:

1. Enters, processes and verifies for accuracy a variety of documents in the County's financial management and/or payroll systems, such as journals, cash receipt documents and timesheets, vouchers and invoices; verifies accuracy of information, researches discrepancies, and assigns codes.
2. Receives cash, warrants and checks from individuals or revenue sources; applies credit to the proper account; balances the cash register and forwards deposits to the proper accounting area.
3. Receives funds from the public in payment of fees and services; verifies appropriateness of applicable fees based on established ordinances; calculates and issues change; processes payments received according to established procedures.
4. Reconciles and balances payments received from taxpayers; ensures they are accurately applied and accounted for.
5. Generates and issues refunds for overpayment of taxes.
6. Generates and processes department purchase orders; communicates with vendors; completes shopping carts in an accurate and timely manner; tracks progress and completion; tracks and adjusts purchase order balances.
7. Maintains daily transaction records by balancing, preparing summaries and entering into computer; maintains records of delinquent invoices.
8. Responds to citizen inquiries; researches and answers employee and department questions regarding the status of accounts and payments, the proper coding of transactions and other matters.
9. Conducts an online reconciliation of bank accounts by reviewing and checking accuracy of information; generates daily reports of income received.
10. Research, analyze, and interpret patient medical records to identify and determine amount and nature of billable services; assign and sequence appropriate diagnostic/procedure billing codes for the purpose of reimbursement, in compliance with requirements of third party insurance payers and accreditation standards.
11. Process billing to residents and third party reimbursement claims; post transactions, verify accuracy of input to reports generated maintain supporting documentation files and current resident addresses.
12. Follow up on submitted claims; monitor unpaid claims, initiate tracers and resubmit claims as necessary.
13. Monitor billing to ensure compliance with legal and procedural policies and to ensure optimal reimbursements while adhering to regulations prohibiting unbundling and other questionable practices.
14. Review and research inquiries regarding coding, charges, and denials on individual accounts.
15. Prepare special reports and research related projects as designated by management.
16. Performs other job related duties as required or assigned.

*The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.

Minimum Qualifications

1. High School Diploma or GED, and one (1) year of general clerical experience in Business Administration or Business Management, or related field. Any equivalent combination of related education and/or experience may be considered for the above requirements.

Supplemental Information

ADDITIONAL REQUIREMENTS

The offer of this Bernalillo County position requires compliance with the following:

1. Employee must successfully complete the post-offer employment medical examination and background investigation.
2. Employee must comply with the safety guidelines of the County.
3. Employee must complete required FEMA training(s) as assigned to position.
4. Depending on assignment, some positions in this classification may require possession of a valid driver's license, Class C or higher.

SPECIFIC TO BEHAVIORAL HEALTH

1. Pursuant to the criminal history screening for Caregivers Act, Section 29-17-1 through Section 29-17-5 NMSA 1978, new hires at Bernalillo County Behavioral Health Services will be required to complete a caregiver criminal history screening for all caregivers. Conviction of a disqualifying condition is cause for termination or sufficient reason not to hire if applicant has a disqualifying condition on their record at time of application.

WORKING CONDITIONS

1. Essential job duties are performed indoors in climate-controlled environment.
2. Primary work surface is even, dry, carpeted or tiled floor.
3. Works alone primarily, with or without directions.
4. Works with a group at times and with a select team at times.

EQUIPMENT, TOOLS AND MATERIALS

1. Telephone, calculator, computer, fax machine, and copy machine are used in performance of essential job duties.
2. Various forms of paperwork are handled in performance of essential job duties.

Equal Opportunity Employer

Bernalillo County is an equal opportunity employer.