Principal Administrative Associate

In order to be considered for this position, candidate must be serving permanently in the title of Principal Administrative Associate or be reachable on the DOT's promotional list for Principal Administrative Associate, Exam #1507 or eligible under the 55a program.

Parking Facilities and Capital Projects Group is seeking to hire a Principal Administrative Associate who is highly skilled and qualified to perform the duties, tasks, and responsibilities in Parking Facilities and Capital Projects Group reporting to the Personnel Liaison. The tasks for this position include, but are not limited to the following:

- Monitor cases in unit's ARTS queue. Draft letters for review and signature. Close out letters in system. Update ARTS spreadsheet. Coordinate with unit ARTS liaison.
- Monitor and update daily attendance and absence control for unit. Issue supervisory conferences. Record doctor's notes, leave grants, and leave balance usage. Track and maintain training certifications. Monitor employee lateness and file disciplinary actions, when needed.
- Draft job postings and comparative task documents. Schedule interviews and confirm availabilities. Receive and process various employee personnel documents (direct deposit information, military leave paperwork, workman's compensation claims, etc.). Confirm candidate exam statuses.
- Update various dashboard metrics, as needed.
- Submit various request forms (M1, requests for training, etc.). Receive form submissions and course applications from employees. Facilitate equipment retrievals. Receive and file various personnel documents, both physically and electronically. Archive old employee files. Pull files, as needed.
- Maintain and keep track of unit inventory supply. Fulfill supply requests, as needed. Facilitate annual inventory count.
- Cover unit field radio, as needed, and record field employee activity.



All resumes are to be submitted electronically using the following methods:
Current employees please log on into Employee Self Service at https://hrb.nycaps.nycnet and follow the Careers Link and search for Job ID#: 592854
No phone calls, faxes or personal inquiries permitted.
Only applicants under consideration will be contacted.
Most public libraries have computers available for use.
Note: New hires must reside in NYC for the first two years of employment. Appointments are subject to OMB approval.
For more information about DOT, visit us at: www.nyc.gov/dot.



34-02 Queens Blvd, Long Island City, NY 11101


35 Hrs. / M-F / 7am-3pm

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

- Experience with ARTS, SharePoint, Absence Control. - Proficiency in the use of Microsoft Outlook, Excel, Word, and Adobe. - Excellent verbal and written communication skills. - Ability to multi-task and quickly respond to issues.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.