Accounting Clerk

We are seeking an organized and self-motivated individual to add to our growing organization. Our organization specializes in supplying and installing frames, doors, hardware, and specialties in the commercial sector.  As an accounting assistant/billing clerk, you will be working directly with upper management on accounts payable and accounts receivable.  Your main responsibilities will center around monthly progress billings with our customers. You should have knowledge in current office computer programs.

Job Duties & Responsibilities

·       Entering change orders into Quickbooks

·       Running monthly progress billings

•       Invoicing out of Quickbooks

•       Filling out customer specific pay applications--- mostly in Microsoft Excel.

·       Entering invoices against our purchase orders

·       Checking statements and creating reports to be reviewed by upper management

·       Bill payment and reporting

·       Problem solving mistakes found on acknowledgements and invoices via our vendors or in house

·       Following up with our customers or vendors about outstanding items

·       Maintain positive and professional staff and client relationships

·       Carry out proper documentation and filing for both paper and electronic files

·       Ensure specific deadlines are met as outlined by upper management

·       Maintain strong relationships with vendors

Requirements & Qualifications

·       QuickBooks experience required

·       High school degree minimum; additional degrees or certifications a plus

·       Current in today’s office technology and computer software including Microsoft Office

·       Basic math skills

·       Good communicator, both orally and written

·       Excellent customer service skills

·       Ability to prioritize given tasks and work efficiently towards completing them

·       Familiar with common office equipment

·       Detail oriented and exceptional organizational skills