Grant Administrative Assistant- Oklahoma

Under minimal supervision, coordinate and communicate with clients regarding their grant application, by preforming the following duties.

• Provide general administrative support to grants and project managers. (copy, scan, email, print documents, filling, etc.)
• Organize and coordinate administrative duties and grant programs procedures.
• Schedule meetings and appointments.
• Send agenda items to clients.
• Attend Bid openings when necessary.
• Partner with grants and project managers to learn grant administrative responsibilities and work towards being CDBG certified.
• Attend grant related workshops.
• Learn about Department of Labor - Davis Bacon Wage Rates.
• Be responsible for tracking, approving, and maintaining wage rates and contractor's payroll records.
• Learn the online Oklahoma Grants System and be able to prepare grant fund drawdowns and expenditure reports.
• Be responsible for calling or emailing clients monthly to obtain financial documents (purchase orders, invoices, and copies of checks) for grant documentation.
• Send out yearly Fair Housing Activities to clients, ensure client has a fair Housing Ordinance or Resolution.
• Maintain list of client contact information.
• Learn about DUNS number and SAM.gov registrations to assist clients.

Requirements

• Bachelor's degree or equivalent from four-year college or technical school; or four years related experience and/or training; or equivalent combination of education and experience.
• Travel when necessary to meet with clients, including night city council meetings.

Skill Skillset Required

• Ability to efficiently work in the Microsoft Office Suite, including excel, work, and PowerPoint.
• Ability to read and comprehend instructions, correspondence, and memos. Ability to compose and produce routine correspondence. Ability to meet with clients and initiate discussions about grants.
• Ability to understand generally accepted accounting standards to assist with client's financial ledgers.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.