Construction Administrative Specialist

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. With countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive, Keeley is a career destination.

The Construction Administrative Specialist will provide a broad variety of administrative support to the civil and paving teams in New Braunfels, TX.

Primary Responsibilities

• Create Raving Fans through customer service for internal and external parties
• Supports construction self-perform team with accounting and onboarding tasks
• Liaise between paving and civil construction groups to create standardized processes and procedures
• Meeting coordination and facilitation including booking venues, scheduling flights and transportation, and arranging food
• Support DOT compliance efforts by filing and tracking documentation
• Prepare and edit proposals, correspondence, communications, presentations, and other documents
• Liaise with internal staff at all levels as well as outside businesses, organizations, and industry associations
• Ability to design, organize, and maintain databases
• Organize, file, and retrieve documents and reference materials
• Manage and maintain executives' schedules, appointments, and travel arrangements
• Assist in merges/acquisitions
• Create meeting agendas
• Review operating practices and implement improvements where necessary
• Maintain group organizational charts
• Must exhibit discretion and confidentiality

Minimum Qualifications

• Bachelor's Degree in Business Administration or related field, plus a minimum of 5 years of experience directly in the construction industry performing the above responsibilities at a high strategic level
• Excellent communication skills - interpersonal, written, verbal and presentation.
• Bilingual- English/Spanish fluency
• Strong leadership and management skills
• Advanced skillset with Microsoft Office Suite products.

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